Accounts Payable Specialist

Responsibilities

• Process a high volume of vendor invoices accurately and in a timely manner.
• Perform data entry and invoice coding to the correct general ledger accounts, cost codes, and projects.
• Match invoices to purchase orders and verify pricing, quantities, and terms.
• Reconcile accounts payable transactions and resolve discrepancies with vendors and internal stakeholders.
• Maintain and update vendor records, ensuring information is accurate and complete.
• Support project cost tracking by coding and allocating invoices to the appropriate jobs and cost categories.
• Collaborate with project managers and field operations to obtain approvals and resolve invoice or payment issues.
• Prepare and schedule payments in accordance with company policies and payment terms.
• Monitor accounts payable aging and follow up on outstanding items to ensure timely payment.
• Assist with month-end closing activities related to accounts payable as needed.
• Collaborate with the accounting team to improve accounts payable processes and workflows.

Requirements

• 2–5 years of accounts payable experience.
• Hands-on experience in a construction environment.
• Strong proficiency in accounts payable processes, including invoice processing and payment scheduling.
• Ability to accurately code invoices to appropriate accounts, projects, and cost categories.
• Experience reconciling accounts payable transactions and resolving discrepancies.
• Knowledge of purchase order workflows and three-way matching of invoices, purchase orders, and receipts.
• Basic accounting knowledge and understanding of general ledger concepts.
• Fast and accurate data entry skills with strong attention to detail.
• Strong organizational skills and ability to prioritize multiple tasks and deadlines.
• Effective communication skills for working with project managers, field operations, and vendors.
• Ability to work collaboratively as part of an accounting and project team.

Qualifications

• Experience working with construction-related accounting or project cost tracking systems.
• Familiarity with common invoicing and accounting software.
• Demonstrated ability to build and maintain positive vendor relationships.
• Proactive approach to identifying and resolving process issues.
• Comfort working with both office-based and field operations teams.

Benefits

• The pay range for this position is $24.00 - $36.00/hr.
• Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
• If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Pay and Schedule

• This is a full-time, in-office position, Monday through Friday, with standard shifts of either 8:00 a.m. to 5:00 p.m. or 7:00 a.m. to 4:00 p.m.
• You work closely with an accounting team, project managers, and field operations in a fast-paced construction setting that requires accuracy, reliability, and strong collaboration.

About the Role

We are seeking a detail-oriented and organized Accounts Payable Specialist to support a growing accounting team in a fast-paced construction environment. In this role, you process high-volume invoices, maintain strong vendor relationships, support project cost tracking, and ensure payments are completed accurately and on time. You collaborate closely with project managers, field operations, and vendors to keep financial processes running smoothly and efficiently.