Accounts Payable Specialist

Responsibilities

• Review and process vendor invoices for payment in a timely and accurate manner.
• Perform three-way matching of purchase orders, receiving reports, and invoices to ensure accuracy and prevent overpayments.
• Identify and resolve discrepancies between invoices, purchase orders, and receiving documents.
• Maintain accurate and up-to-date records of all accounts payable transactions.
• Communicate proactively with vendors to clarify invoice details and resolve payment issues.
• Collaborate with internal departments to obtain approvals and resolve discrepancies related to invoices and purchase orders.
• Prepare and process electronic transfers and payments in accordance with company procedures.
• Aid with month-end closing activities, including accounts payable reporting and reconciliations.
• Ensure compliance with internal controls, company policies, and established accounts payable procedures.
• Support both accounts payable and accounts receivable processes as needed to maintain smooth financial operations.

Requirements

• Proven experience in accounts payable, including hands-on invoice processing.
• Strong proficiency in three-way matching of purchase orders, receiving reports, and invoices.
• Accuracy in processing and tracking vendor invoices and payments.
• Experience working with purchase orders and receiving documents in an accounts payable environment.
• Understanding of accounts payable and accounts receivable processes and terminology.
• Attention to detail and strong organizational skills to maintain accurate transaction records.
• Effective communication skills for interacting with vendors and internal departments.
• Ability to follow and uphold internal controls and company policies related to financial transactions.

Qualifications

• Experience with electronic payment processing and bank transfers.
• Familiarity with standard accounting practices and month-end closing procedures.
• Ability to work on-site full-time and collaborate closely with finance and operational teams.
• Interest in long-term career opportunities with potential for permanent employment.

Skills

• Proven experience in accounts payable, including hands-on invoice processing.
• Strong proficiency in three-way matching of purchase orders, receiving reports, and invoices.
• Accuracy in processing and tracking vendor invoices and payments.
• Experience working with purchase orders and receiving documents in an accounts payable environment.
• Understanding of accounts payable and accounts receivable processes and terminology.
• Attention to detail and strong organizational skills to maintain accurate transaction records.
• Effective communication skills for interacting with vendors and internal departments.
• Ability to follow and uphold internal controls and company policies related to financial transactions.

Benefits

• Medical, dental & vision coverage.
• Critical Illness, Accident, and Hospital coverage.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

Pay and Schedule

• The pay range for this position is $24.00 - $25.00/hr.
• This is a Contract position based out of St. Augustine, FL.

About the Role

The Accounts Payable Specialist reviews, processes, and maintains vendor invoices and payment records, ensuring accuracy, timeliness, and adherence to internal controls and company policies. This role works closely with vendors and internal departments to resolve invoice and payment issues, supports month-end closing activities, and contributes to the overall efficiency of the accounts payable function.