Accounts Payable Specialist

Responsibilities

• Partner with the Canada team to assist with training and onboarding.
• Support the backlog of invoices by processing and prioritizing the invoice queue.
• Reach out to business partners to resolve issues such as missing or invalid purchase orders or receipts.
• Troubleshoot system issues and support resolution with our third-party AP automation provider.
• Manage inbound inquiries from internal and external stakeholders.
• Perform other duties as required.

Essential Skills

• Experience with Oracle or any large ERP system.
• 2+ years of accounts payable experience is preferred.
• Proficiency in Excel, including data entry, creating spreadsheets, and using VLOOKUP.
• Strong customer service orientation and professional communication skills.
• Experience with three-way matching, purchase orders, and accounts receivable.

Additional Skills & Qualifications

• Minimum of a High School degree or equivalent experience; accounting classes are preferred.
• Excellent customer service and telephone skills.
• Experience with accounts payable systems and Excel is preferred.
• Professional communication skills at all levels.
• Strong problem-solving abilities and analytical skills.
• Self-motivated with a willingness to learn.

Work Environment

Join a team of about 10 people on the local AP/T&E team, supporting our colleagues in Canada. You will work three days in the office, typically from Tuesday to Thursday, with some flexibility in scheduling. Enjoy a supportive company culture focused on growth and recovery post-pandemic. Work hours are flexible, with no fixed arrival or departure times. The company offers free coffee, excellent growth opportunities, competitive salary, and outstanding benefits.

Job Type & Location

This is a Contract position based out of Schiller Park, IL.

Pay And Benefits

The pay range for this position is $25.00 - $28.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

About the Role

We are seeking a detail-oriented Accounts Payable Specialist to manage high-volume AP processing, handling between 100 to 150 invoices daily. This role involves researching and reconciling discrepancies, updating purchase orders to match invoices, and adapting to various tasks as needed in a dynamic environment.

Qualifications

Minimum of a High School degree or equivalent experience; accounting classes are preferred.

Skills

Experience with Oracle or any large ERP system. 2+ years of accounts payable experience is preferred. Proficiency in Excel, including data entry, creating spreadsheets, and using VLOOKUP. Strong customer service orientation and professional communication skills. Experience with three-way matching, purchase orders, and accounts receivable.

Benefits

If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

Work three days in the office, typically from Tuesday to Thursday, with some flexibility in scheduling. Work hours are flexible, with no fixed arrival or departure times.

Company Information

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.