Accounts Payable Specialist

About the role

The A/P Specialist (Accounts Payable) plays a critical role in managing and processing the organization's accounts payable transactions to ensure timely and accurate payments to vendors and suppliers. This position is responsible for maintaining detailed accounts payable reports, reconciling invoices, and verifying the accuracy of billing information. The specialist will collaborate closely with internal departments and external vendors to resolve discrepancies and maintain strong professional relationships. By ensuring compliance with company policies and financial regulations, the A/P Specialist supports the overall financial health and operational efficiency of the organization. This role requires a detail-oriented individual who can manage multiple priorities while maintaining accuracy and confidentiality.

Responsibilities

• Process and verify invoices, expense reports, and payment requests in accordance with company policies.
• Maintain and update accounts payable reports to track outstanding payments and vendor balances.
• Reconcile vendor statements and resolve any discrepancies or billing issues promptly.
• Cook up with internal departments to obtain necessary approvals and documentation for payments.
• Prepare and process electronic payments and checks to vendors in a timely manner.
• Aid in month-end closing activities related to accounts payable.
• Respond to vendor inquiries regarding payment status and account information.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Aid in payroll processing.

Qualifications

• Minimum qualifications: High school diploma or equivalent. Proven experience in accounts payable or a similar financial role. Proficiency in using accounting software and Microsoft Excel. Strong understanding of accounts payable processes and financial reporting. Excellent attention to detail and organizational skills.
• Preferred qualifications: Bachelor’s degree in accounting, Finance, or Business Administration preferred. Experience with ERP systems such as SAP, Oracle, or NetSuite. Knowledge of Generally Accepted Accounting Principles (GAAP). Strong communication skills to effectively interact with vendors and internal teams. Ability to analyze financial data and generate detailed reports.