Accounts Payable Representative

Provides administrative and accounts payable support by processing invoices, maintaining vendor records, matching invoices to purchase orders and statements, and ensuring accurate payment documentation. Reviews and routes invoices for approval, maintains organized filing systems, prepares reports, and assists with month-end activities. Supports departmental operations by conducting records research, processing and verifying check payments, operating standard office equipment, and maintaining accurate financial records. Also fills in at the Front Desk when needed.

Responsibilities

• Help maintain open unpaid invoice file and open purchase file.
• Match invoices to purchases and statements.
• Issue daily report on invoices entered in the AP module.
• Input, maintain, and update all vendor file information in the computer and in the hard copy vendor file.
• Verify invoices for quantity, unit price, extension, and discount.
• Route various invoices, with correct stamping, to proper departments for approval for payment.
• Index records and information, running month-end reports as required by Department.
• Receive, classify, and route incoming mail.
• File all AP invoices.
• Operate a typewriter, calculator, copier, and/or other office machines.
• Conduct research of records for information relating to verification or location of other records or information.
• Run checks and verify signatures.
• Perform additional duties and responsibilities as required by the department, company, and community needs.
• Receive and issue receipts for payments.
• Calculate, prepare, and mail bills for documents or services.
• Update customer database for address changes, ownership changes, AR coding for billing, and other information as directed.
• Cross-train in other accounting procedures to cover for vacations, vacancies, or at the discretion of the Department Manager.

Requirements

• Solid computer skills (Microsoft Word, Excel, mass email, database management, etc.).
• Administrative background.
• Outstanding interpersonal, office management, and communication skills.
• Self-starter and multi-tasker with critical thinking, complex problem solving, judgment, and decision-making abilities.
• Ability to work independently and be self-driven, identifying, planning, and prioritizing business opportunities.
• Ability to maintain positivity and diplomacy in a fast-paced environment.
• Excellent organization, motivation, and interpersonal skills.
• Excellent customer service skills and ability to communicate and provide guidance.

Physical Requirements

• Ability to work under usual office conditions.
• Ability to work at a personal computer and be on the phone for extended periods of time.
• Must be able to stand, sit, walk, and occasionally climb.
• Must be on call at all times and able to work extended and flexible hours, including weekends as needed.
• Physical demands include ability to lift up to 30 lbs.

Benefits

• Full comprehensive benefits including multiple medical plans, dental, and vision.
• Time off benefits and paid holidays.
• 401k with company match.
• Property-specific perks (free access to gym, swimming pools).

Pay

$16.00 per hour

Schedule

Monday-Friday 8:00 AM – 5:00 PM