Accounts Payable Representative

Associated Professional Services is a bookkeeping company that provides financial and community management services to Homeowners Associations across the San Diego region.

About the role

We are recruiting a full-time Accounts Payable Representative to support our Accounts Payable Department. This department pays all bills on behalf of the Homeowners Associations. Daily duties will consist of answering calls and emails, data entry, generating checks, scanning approvals, and related tasks.

Responsibilities

• Prioritize invoices according to payment terms
• Process checks requests
• Respond to all vendor inquiries
• Reconcile vendor statements
• Research and correct discrepancies
• Assist in answering telephone and emails
• Balance vendor statements
• Filing
• Obtain payment approvals as needed
• Open mail & date stamp received invoices
• Post A/P Expense invoices
• Prepare forms for resale cards, W-9 forms, and credit applications
• Research and fax/e-mail and assist in resolving problems with vendors
• Responsible to know and comply with all Company policies and procedures including safety policies and procedures
• Perform housekeeping duties within your work area maintaining a clean and safe working environment

Skills

• Customer Service Skills
• Ability to communicate effectively, both in writing and verbally with clients, vendors, and team members
• Work and detail oriented
• Ability to organize and prioritize multiple work assignments in a fast-paced working environment
• Basic knowledge of Microsoft Office including Word and Excel

Schedule

This is a full-time position, Monday through Friday, 9:00 a.m. to 5:30 p.m.