Accounts Payable/ Receivable Coordinator - Cape Canaveral FL

Primary Function

Under general supervision and assignment to the Invoice team, the Accounts Payable (A/P) Coordinator is responsible for the processes necessary to record and pay all Healthcare Vendor Accounts Payable obligations on behalf of Acuity International. Reports to Accounts Payable Manager. Candidate must be local to the Cape Canaveral, Florida area.

Duties and Responsibilities

• Perform and/or provide direction and support for the following services: receive, sort, and distribute incoming USPS mail daily
• Separate and scan mail into system (OCR) or other designated system
• Compare and correct amounts invoiced in comparison with pricing agreements
• Process all vendor invoices in Costpoint (AP & PO) and/or internal METS system
• Ability to operate in several different systems at one time
• Review that all payments are in compliance with Contracts and Accounting policies
• Prepare, sort, copy, file, and mail invoices, checks, and other correspondence
• Validate, verify, and audit invoices against exams
• Research discrepancies and retrieve documentation needed to approve invoices for payment
• Prepare accounts payable checks with invoices for backup and mail to vendors
• Investigate problems that vendors or programs have via emails and phone calls for invoice-related issues
• Respond to tickets, email, TEAMS, and phone call inquiries for invoices
• Perform reconciliations on large accounts
• Prepare approved checks to be mailed
• Perform very detail-oriented precise data entry into multiple systems
• Other duties as assigned

Minimum Qualifications

• High school diploma or equivalent
• Minimum of 5 years of related experience
• Must be able to handle a consistently high volume of work and adapt to an ever-changing environment
• Ability to function well in a fast-paced environment
• Interpersonal and customer service skills
• Ability to multi-task, work under pressure, and meet deadlines
• Ability to work in an office setting with open floor plan
• Willingness to learn new skills
• Problem solvers who use critical thinking skills
• Process improvement oriented
• Team player willing to jump in and support peers without being asked
• Positive attitude

Preferred Qualifications

• Previous medical coding experience is a plus
• Experience with Deltek Costpoint or other large, automated accounting systems is a strong plus
• Experience with Microsoft Office Suite, including but not limited to Microsoft Word, Excel, and Outlook
• Knowledge of accounting principles related to Accounts Payable

Physical Requirements and Work Conditions

• Work is normally performed in a typical interior/office work environment
• Work involves sitting and standing for prolonged periods of time