Accounts Payable Project and Administration Analyst

About the role

This role supports Accounts Payable operations by leading projects, gathering requirements, coordinating testing and implementations, and creating training and process documentation for new or enhanced systems and workflows. The position also provides production support for Accounts Payable applications, performs audits and reporting, resolves system issues with cross-functional teams, and identifies process improvements that enhance efficiency and controls.

Responsibilities

• Provide support for projects for Accounts Payable, including but not limited to working with development, requirements gathering, writing and/or updating testing scripts, completing user testing and documentation in lower environments, training the Accounts Payable team for any new or updated processes, documenting new processes and/or changes, working with management on implementation, and creating implementation plans.
• Prepare, review, and maintain project documentation, reports, and tracking, and lead assigned projects.
• Identify problems or gaps and propose solutions.
• Provide application and systems production support for the Accounts Payable team, including but not limited to Coupa, Oracle Fusion, Unified Viewer, Self Service Application, SharePoint workflows, and Electronic Invoicing.
• Manage the Accounts Payable Production Support mailbox, create Incident and SNOW Tickets, and maintain Accounts Payable documents and records using NAAP logs and other aspects of SharePoint.
• Work with outside departments to resolve Accounts Payable support issues, including IT and various business partners.
• Perform research, analysis, reporting, and audits for the Accounts Payable team and coordinate corrections for discrepancies as needed.
• Create and maintain support, training, and process documents as well as process guidelines for the business and Accounts Payable team as needed.
• Create and modify tables, queries, and reports using MS Access Database, Databricks, OTBI Reporting, and FDI Reporting.
• Identify new departmental needs and advise management on possible enhancements to improve productivity and controls.
• Maintain control, review documentation, and report issues as they arise.
• Provide consistent updates to your immediate supervisor depending on duties/projects assigned.

Requirements

• Working knowledge of the accounts payable process.
• Working knowledge of automated financial systems.
• Working knowledge of Coupa and Oracle Fusion.
• Working knowledge of Microsoft Office products, including Access Database and Excel.
• Knowledge of Accounts Payable Controls.
• Knowledge of reporting tools (e.g., OTBI, FDI, Databricks).
• Advanced skills in creating ad hoc queries and reporting.
• Strong critical thinking, analytical, and problem-solving skills.
• Good interpersonal, organizational skills, and detail-oriented.
• Deadline-oriented with the ability to work under pressure.
• Ability to multi-task and work independently.
• Excellent verbal and written communication and presentation skills.
• Must be a team player.

Skills

• Ability to use AI tools (e.g., Microsoft Copilot) to support daily work.
• Skills in evaluating AI outputs for accuracy, compliance, and bias.
• Experience integrating AI into workflows to improve efficiency or insights.
• Familiarity with AI-assisted research, summarization, and content generation.
• Understanding of responsible AI use, including ethics and data protection.

Qualifications

• 2-4 years in Accounts Payable preferred.
• High School Diploma or equivalent required.
• Associate Degree.
• Bachelor’s Degree in a related field or equivalent work experience preferred.
• Master’s Degree.

Benefits

• 401K matching.
• Bonding leave for new parents (12 weeks, 100% paid).
• Tuition assistance.
• Training opportunities.
• GM employee auto discount.
• Community service pay.
• Nine company holidays.

Pay

Competitive pay and bonus eligibility.

Schedule

Flexible hybrid work environment, 2 days a week in office.

This position is unable to consider candidates who require visa sponsorship.