Accounts Payable Analyst

Key Responsibilities

• Process a high volume of vendor invoices with accuracy and within established deadlines.
• Verify invoices by matching them to purchase orders, receipts, and other supporting documentation, as applicable.
• Prepare payment batches, including ACH, wire transfers, and check payments, for approval.
• Review invoices to ensure appropriate coding, required approvals, and complete supporting documentation.
• Maintain and update vendor records, including onboarding new vendors and managing changes to existing accounts.
• Serve as the primary point of contact for vendor payment inquiries and resolve invoice or payment discrepancies promptly.
• Monitor and manage the Accounts Payable mailbox, ensuring timely responses and follow-up.
• Review and process employee expense reimbursements in accordance with company policies.
• Reconcile vendor statements, identify outstanding items, and coordinate resolution efforts.
• Support month-end close activities by preparing accounts payable accruals and account reconciliations.
• Maintain accurate financial records and organized documentation to support internal and external audits.
• Collaborate with cross-functional teams to facilitate timely invoice approvals and payment processing.
• Contribute to process improvements, system enhancements, and other finance-related projects as assigned.

Qualifications

• A high school diploma or equivalent required; an Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• 1–3 years of experience in Accounts Payable or a related accounting support role.
• Experience processing high-volume invoices within an ERP or accounting system.
• Exceptional attention to detail with strong organizational and time management skills.
• Proficiency in Microsoft Excel and the Microsoft Office Suite.
• Familiarity with ERP or accounting software is preferred.
• Ability to manage multiple priorities and consistently meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills with the ability to interact professionally across all levels of the organization.
• A customer-focused approach with the ability to build positive relationships with vendors and internal stakeholders.