Accounts Payable Processor & Coordinator (Part Time) - WS Management

Position Summary

Key Accounting Responsibilities

• Invoice & Document Management
• Maintain the accounting inbox and distribute A/P-related emails and invoices daily
• Upload and organize invoices within SharePoint by property and vendor
• Ensure documentation is complete, accurate, and audit-ready
• Monitor and follow up to ensure property teams are submitting invoices timely
• Provide support and guidance to General Managers on A/P processes and expectations
• Promote consistency and accountability across all locations
• Prepaid & Recurring Expense Management
• Maintain prepaid insurance schedules and process all related invoices
• Track and maintain other prepaid expense schedules
• Process and track utility invoices and assist with utility accruals
• Reporting & Financial Support
• Prepare weekly check registers and assist in review processes
• Support Director of Finance with reporting and A/P-related tracking
• Afford assistance in identifying discrepancies or inconsistencies

Required Knowledge, Skills & Abilities

• 1+ years of experience in Hotel Accounts Payable, accounting support, or related field
• Experience with accounting systems (Sage Intacct preferred)
• Strong attention to detail and organizational skills
• Ability to manage multiple locations and priorities simultaneously
• Strong communication skills and ability to follow up with property teams
• Proficiency in Microsoft Office (Excel, Outlook) and document management systems
• Experience working with SharePoint or similar systems preferred

Schedule / Work Location

• Part-Time: 20–25 hours per week
• Schedule: Monday–Friday, approximately 4–5 hours per day
• Work Location: In-office role