Accounts Payable Coordinator

Position Responsibilities

• Review, code, and enter vendor invoice accurately and in a timely manner.
• Verify invoice accuracy, appropriate authorization, budget alignment and compliance with company policy and funder requirements.
• Cook with internal departments to resolve missing approvals or discrepancies prior to payment.
• Monitor AP inbox and respond to vendor/internal inquiries in a timely manner.
• Process weekly, bi-weekly, and monthly payment runs, including checks, ACH, and other approved payment methods.
• Ensure payments are made in accordance with vendor terms and internal controls.
• Reconcile vendor statements regularly and resolve outstanding issues in collaboration with the Accounts Payable Supervisor.
• Maintain organized and auditable records in accordance with agency policy and retention requirements.
• Support the implementation and use of automated invoice processing tools and accounting system enhancements.
• Aid with monthly and year-end close procedures.
• Aid with year-end 1099 processing and reporting.
• Support audits by providing documentation/responding to auditor requests.

Qualifications

• Associate's degree in business/accounting or related field
• 3 years of accounts payable/general accounting experience required.
• Experience in a high-volume AP environment preferred.
• Knowledge of Accounts Payable/computerized accounting and data management systems.
• Intacct experience preferred but not required.
• Knowledge of tax rules related to vendor payments (e.g., 1099 reporting) & exposure to digital invoice processing tools preferred.
• Ability to maintain moderately complex and automated accounting records in an orderly and accurate manner.
• Ability to build and maintain positive business relationships with all stakeholders (including vendors, all levels of employees, etc.).
• Effective work skills such as being thorough, persistent, resourceful, and productive.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent organizational and communication skills.
• Excellent problem-solving skills and a proactive approach to resolving issues.
• Must be able to lift up to 20 pounds, bend, and use a step stool for filing.