Accounts Payable Operations Analyst

About the role

PacificSource is an equal opportunity employer committed to diversity and inclusion. This position is primarily focused on accounts payable operations, with a mix of operational responsibilities and systems leadership.

Responsibilities

• Support AP accounting responsibilities including lease and prepaid schedule maintenance and administration, reconciliations, preparation and submission of 1099s and escheatment, banking coordination, general ledger alignment and audit of transactions and vendor maintenance.
• Maintain and optimize the self-service supplier portal to support compliance, ease of access, and system accuracy.
• Serve as Workday Subject Matter Expert (SME) for accounts payable, supporting configuration, testing, and functional enhancements.
• Cook up and coordinate AP testing for Workday upgrades, new releases, and integrations.
• Maintain and document AP workflows in Workday; propose and implement improvements in partnership with IT and business stakeholders.
• Provide training and support to AP staff on system changes, new tools, and policy updates.
• Investigate and resolve system-related issues affecting AP transactions.
• Partner with management to prioritize and plan operational initiatives.
• Lead or support special projects related to automation, compliance, or process redesign.
• Monitor system performance and user feedback to recommend improvements.
• Act as backup administrator for other software platforms as needed to ensure that AP business processes are aligned and functioning effectively.
• Serve as Workday expense administrator for configuration and reconciliation.

Essential Responsibilities

• Collaborate with Workday administrators and the accounting systems team to ensure AP business processes are aligned and functioning effectively.
• Participate in system audits, internal controls testing, and readiness assessments.
• Back up Wells Fargo administrator for credit card issuance and cancellations.
• Meet department and company performance and attendance expectations.
• Follow all confidentiality and compliance standards.
• Perform other duties as assigned.

Success Profile

• Minimum 6 years of experience in accounts payable or financial operations, with at least 3 years in a system administration or ERP configuration role preferred.
• Experience must include AP accounting functions such as reconciliations, 1099 reporting, and financial close responsibilities.

Education, Certificates, Licenses

• Bachelor’s degree in Accounting, Information Systems, or Business required. In lieu of a degree, at least 5 years of progressively responsible AP and systems experience may be substituted.

Knowledge

• Strong knowledge of Workday or equivalent ERP system required.
• Strong understanding of AP workflows, financial reporting, internal controls, and compliance standards.
• Proficiency in vendor master data maintenance, AP system configuration, and project documentation.

Competencies

• Adaptability
• Building Customer Loyalty
• Building Strategic Work Relationships
• Building Trust
• Continuous Improvement
• Contributing to Team Success
• Planning and Organizing
• Problem Solving
• Teamwork

Physical Requirements

• Stoop and bend.
• Sit and/or stand for extended periods of time while performing core job functions.
• Repetitive motions to include typing, sorting and filing.
• Light lifting and carrying of files and business materials.
• Ability to read and comprehend both written and spoken English.
• Communicate clearly and effectively.

Compensation

The wage range provided reflects the full range for this position. The maximum amount listed represents the highest possible salary for the role and should not be interpreted as a typical starting salary. Actual compensation will be determined based on factors such as qualifications, experience, education, and internal equity.

Our Values

• We live and breathe our values.
• We are committed to doing the right thing.
• We are one team working toward a common goal.
• We are each responsible for customer service.
• We practice open communication at all levels of the company to foster individual, team and company growth.
• We actively participate in efforts to improve our many communities-internally and externally.
• We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.
• We encourage creativity, innovation, and the pursuit of excellence.