Accounts Payable Analyst - Financial Operations

KEY RESPONSIBILITIES

• Reviews and posts complex invoices each day and resolves most exceptions/escalations, including issues tied to employee reimbursement/expense activity.
• Completes daily supplier requests (set-ups and supplier changes) and validates supporting documentation, applying policy-required verification and escalation for sensitive updates (such as bank changes).
• Maintains daily invoice intake and processing for PO and non-PO invoices, confirming accurate coding, documentation, and timely posting.
• Processes higher-complexity invoices (multi-line, multi-entity, tax-sensitive, recurring, credits/memos), verifying coding and approvals and resolving documentation gaps.
• Led exception management for PO/receiving/price variances and partners with buyers/sourcing managers, departments, and suppliers to resolve issues; drive root-cause fixes to reduce recurrence.
• Handles escalated invoice/payment issues requiring deeper research (duplicates, disputed charges, urgent payments) and communicate status, findings, and next steps to stakeholders.
• Completes and/or reviews supplier set-ups and maintenance changes for accuracy and completeness; route sensitive updates (e.g., bank changes) through policy-defined verification and approval pathways.
• Performs AP reconciliations and responds to audit requests by providing documentation and explanations.
• Prepares and reviews month-end close deliverables to deliver accurate and timely financial reporting.
• Executes payment processing activities (payment proposal review, payment holds/releases, positive pay review as applicable) and coordinate with Treasury on timing, exceptions, and control adherence.
• Develops and maintains AP reports and dashboards (aging, past due, discounts, exceptions, throughput/touchless rate) and shares insights and recommendations with stakeholders.
• Maintains and refines AP procedures/SOPs; proposes control improvements and automation opportunities (e-invoicing, OCR, workflow).
• Counsels and provides informal training to entry-level staff; performs quality checks and shares best practices.

MINIMUM QUALIFICATIONS

• A high school diploma or equivalent.
• Two years of college coursework and four years of accounts payable or related experience or an equivalent combination of education, training and experience.
• Exception resolution and close support experience.
• Working knowledge of AP controls, segregation of duties, and audit readiness.
• Intermediate Excel skills (pivot tables, lookups; power tools a plus) and comfort with ERP reporting.
• Strong problem-solving skills; able to partner cross-functionally and manage competing priorities.