Accounts Payable Manager

About the role

We are seeking a highly skilled and experienced Accounts Payable Manager to lead our accounts payable team and ensure efficient and compliant processing of vendor invoices.

Responsibilities

• Lead, develop, and cross-train the accounts payable team (AP Accountant and AP Clerks) — set priorities, assign work, and ensure coverage across payment runs and month-end close.
• Own the end-to-end AP cycle from invoice receipt through payment — coding, three-way match (PO, goods receipt, invoice), exception resolution, and posting.
• Oversee payment runs across all methods (check, ACH, wire, and foreign/cross-border payments), confirming funding and proper authorization before release.
• Own the AP month-end close — accruals, cutoff, and completeness of recorded liabilities — and meet all close-calendar deadlines for AP deliverables.
• Own AP account and bank reconciliations, with documented support and a clearing plan for every reconciling item.
• Govern the vendor master — vendor setup, verification, and changes — including independent verification of banking details to prevent payment fraud.
• Administer vendor tax reporting and compliance — 1099 and foreign-vendor (1042/1042-S) reporting, W-9/W-8 collection, backup withholding, and TIN matching.
• Administer unclaimed property (escheatment) — track stale-dated and uncashed payments and unresolved credit balances and report to the applicable states.
• Own and operate key AP and disbursement controls — three-way match, approval routing, duplicate-payment prevention, and segregation of duties — and maintain control documentation for internal and external audit.
• Define and report AP KPIs — invoice cycle time, on-time payment, aged/blocked invoices, duplicate-payment rate, and discount capture.
• Drive AP process and system improvements, including future workflow and automation.
• Support department and site safety initiatives.
• Manage the AP team's daily workflow, work assignments, coverage, and escalations; serve as the escalation point for vendor, internal-customer, and approver issues.
• Set goals, conduct performance reviews, and provide training and coaching for the AP Accountant and AP Clerks.
• Process vendor invoices end to end — receipt, coding, three-way match, exception resolution, and posting.
• Execute and validate payment runs across check, ACH, wire, and foreign/cross-border methods; confirm funding and review the payment proposal before release.
• Prepare and review AP journal entries with a clear business purpose and supporting documentation.
• Prepare AP accruals and cutoff entries and confirm completeness of recorded liabilities at month-end.
• Reconcile AP-related balance sheet and bank accounts, with a documented clearing plan for each reconciling item.
• Maintain AP process documentation, SOPs, and desktop procedures.
• Perform other duties as assigned by the Plant Controller.

Requirements

• Bachelor's degree in Accounting or Finance from an accredited 4-year college or university.
• Minimum seven (7) years of progressive accounts payable / accounting experience, including at least three (3) years supervising or leading an AP or accounting team.
• Hands-on AP experience in SAP (ECC) — invoice verification, payment runs, month-end close, and account reconciliations.
• Experience with vendor tax reporting — 1099 and foreign-vendor (1042/1042-S) reporting and W-9/W-8 collection.
• Experience with foreign/cross-border payments and independently verifying vendor banking details to prevent payment fraud.
• Strong understanding of internal controls (SOX) over accounts payable and disbursements, including control documentation, with experience operating those controls and supporting internal and external audits.
• Proficiency in Excel.
• Strong analytical, organizational, and communication skills, and the ability to hold a team and internal partners to deadlines and standards.

Skills

• CPA, CMA, or APM/APS (Accredited Payables) certification.
• SAP experience (ECC and/or S/4HANA); working knowledge of a tier-one ERP.
• Manufacturing, mining, or industrial / process industry environment experience.
• AP automation or process improvement project experience.

Qualifications

• None specified.

Benefits

• Highly competitive salary commensurate with experience.
• Medical, Dental, Life & Disability Insurance, Vision, Flexible Spending (Medical and Dependent Care) and Health Savings Accounts (HSA).
• Pre-paid Legal, beginning first day of employment: company funds a portion of HSA contribution if eligibility is met.
• 401(k) Savings and Investment Plan for salaried employees, the company makes Safe Harbor matching contributions (fully vested immediately) of 100% up to the first 5% of eligible pay you contribute.
• Tuition reimbursement programs are available to qualifying employees for approved programs.
• Paid time off based on years of service with potential credit given for previous work experience.
• Company-paid transportation available for our Wyoming-based employees to our plants from Green River, Rock Springs, and Bridger Valley.
• Flexible work schedule (may be available and will vary based on location and/or position).
• Relocation assistance may be available based on position.

Pay

• Not specified.

Schedule

• Not specified.

Equal Opportunity Employer

We are an equal opportunity employer. All employment decisions are made without regard to race, color, religion, national origin, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, or gender identity), age (40 or older), disability, genetic information (including employer requests for, or purchase, use, or disclosure of genetic tests, genetic services, or family medical history), or any other legally protected categories. This includes providing reasonable accommodation for employee's and applicant's disabilities or religious beliefs and practices. Alternative methods of applying for employment are available to individuals unable to apply through this site because of a disability. Contact WE Soda Human Resources to discuss reasonable accommodations by sending an email to humanresources@wesoda.com.