Accounts Payable Manager

Overview

The Accounts Payable Manager oversees and manages all aspects of the Accounts Payable department at Vinfen. This includes supervising and mentoring a team of 4-6 associates, collaborating with the Purchasing Manager and Accounting department to ensure compliance with purchasing and procurement policies, and ensuring accuracy and efficiency in processing invoices.

Responsibilities

• Supervises, manages, and mentors the Accounts Payable Team of 4- 6 associates
• Collaborate with Purchasing Manager & Accounting department personnel to ensure compliance with, and cohesive management of, company-wide purchasing and procurement policies and procedures
• Ensures accuracy of GL and Cost Centers used in processing invoices into the AP GL ledger
• Ensures compliance with all Accounts Payable and Purchasing policies and procedures
• Serves as a key member of the project team currently implementing automated Accounts Payable software
• Actively participates in, and contributes to, meeting discussions, decision-making planning, and execution of the software
• Serves as primary contact for vendor inquiries and vendor relationship management
• Responds to vendor inquiries regarding payments on a timely basis
• Reviews vendor aging reports monthly and follows up on any delinquent invoicing as required
• Performs vendor invoice and payment reconciliations monthly
• Manages weekly and monthly payment runs; Reviews payment run files, including POSI pay files for checks processed and NACHA files for electronic ACH payments; ensures accuracy and completeness of payment runs processed
• Maintains files in an electronic, organized, and consistent manner in order to facilitate timely processing and review of a high volume of invoices
• Manages vendor master files; ensures new vendor set ups comply with organization's compliance policies (exclusion checks, SAM reporting)
• Completes periodic review of vendor master file and takes action as required (W9 record retention, vendor inactivation, etc.)
• Prepares and files annual 1099 filings with IRS
• Prepares and files annual unclaimed property filings with state of MA and CT
• Performs ad hoc reporting and vendor analysis as required
• Performs month-end accrual analysis (with accounting department) as required

About Vinfen

Vinfen is a nonprofit, health and human services organization established in 1977. They provide community-based services to individuals with mental health conditions, intellectual and developmental disabilities, brain injuries, and behavioral health challenges. Vinfen's 3,500 dedicated employees are experienced, highly-trained professionals who provide a full range of supportive living, health, educational, and clinical services in over 550 sites throughout Massachusetts and Connecticut. Vinfen is committed to promoting the recovery, resiliency, habilitation, and self-determination of the people they serve. As an Equal Opportunity Employer, Vinfen provides equal opportunity for all qualified applicants without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Qualifications

• Typical Requirements: Minimum five years' experience in accounts payable/purchasing functions. High school diploma or GED required; Bachelor's degree preferred.
• Preferred /Required Education: Minimum five years' experience in accounts payable/purchasing functions. High school diploma or GED required; Bachelor's degree preferred.
• Driving Requirements: Driving is not required.
• Physical Effort: Ability to lift at least 25 pounds using proper lifting techniques. Ability to operate a computer and other office equipment such as a calculator, copier, and printer. Ability to remain in a stationary posit.