Accounts Payable Manager

About the role

The Accounts Payable (AP) Manager oversees all AP functions, supervises AP staff, maintains vendor records, and ensures timely and accurate processing of vendor invoices and payments.

Responsibilities

• Serve as the primary point of contact for vendor communications, project managers, and internal departments regarding AP matters.
• Oversee receipt, processing, and data entry of vendor invoices, including those received via email, mail, or online statements.
• Ensure accurate three-way match of purchase orders, receivers, and invoices before entry into the accounting system.
• Code invoices, resolve discrepancies, and correct coding errors as necessary.
• Communicate effectively with purchasing and project management to resolve invoice approval or receiving issues.
• Maintain and update vendor files, including contracts, Certificates of Insurance, payment histories, and contact information.
• Manage vendor onboarding and ensure compliance with due diligence requirements.
• Process weekly vendor payments (checks, ACH, wires) and issue manual checks when necessary.
• Ensure compliance with sales tax rules and exceptions applicable to the marine industry; accrue sales tax when required.
• Complete monthly AP close processes, including accrual schedules.
• Oversee year-end close, including reporting, reconciliations, and preparation/distribution of 1099 forms.
• Generate and present AP reports to management highlighting vendor and invoice issues.
• Prepare and post journal entries for AP accruals.
• Perform AP-related account reconciliations.
• Format and run financial and operational reports as requested by Accounting Leadership.

Requirements

• A high school diploma or GED, with an Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum 5 years of accounts payable management experience, preferably in the construction, manufacturing, or marine industry.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and data analysis).
• Strong understanding of accounts payable, purchase order, and receiving processes in an integrated ERP environment.
• Experience with digital document workflow and retention systems.
• Proven ability to lead teams, manage competing deadlines, and drive process improvements.
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills with the ability to work effectively across departments.
• Strong interpersonal skills and ability to interact with all levels of employees and management.
• Demonstrated judgment, initiative, and commitment to accuracy and data integrity.
• Ability to work independently with minimal supervision.

Qualifications

• High School diploma or GED.
• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum 5 years of accounts payable management experience, preferably in the construction, manufacturing, or marine industry.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and data analysis).
• Strong understanding of accounts payable, purchase order, and receiving processes in an integrated ERP environment.
• Experience with digital document workflow and retention systems.
• Proven ability to lead teams, manage competing deadlines, and drive process improvements.
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills with the ability to work effectively across departments.
• Strong interpersonal skills and ability to interact with all levels of employees and management.
• Demonstrated judgment, initiative, and commitment to accuracy and data integrity.
• Ability to work independently with minimal supervision.

Skills

• Accounts Payable Management
• Microsoft Excel
• ERP Systems
• Vendor Management
• Communication Skills
• Team Leadership
• Time Management
• Attention to Detail
• Interpersonal Skills

Benefits

• Comprehensive Benefits (medical, dental, vision, life)
• 401(k)/Retirement Savings
• Friendly Work Environment
• Paid-Time Off/Holidays
• Career Path Opportunities

Pay

Compensation is commensurate with experience.

Schedule

Monday - Friday 8:00AM-5:00PM Onsite Position