Accounts Payable Manager

Join us as we Rise to the Challenge. At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us.

About the Company

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting, and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices, and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning. KCI is currently ranked #50 on Engineering News-Record’s list of the Top 500 design firms in the nation.

Benefits

We offer a competitive compensation package, family-friendly benefits, a collaborative working environment, and the training, mentoring, and resources you need to advance in your career.

Responsibilities

• Team Leadership & Management
  • Supervise, train, and mentor Accounts Payable team
  • Assign and prioritize team daily, weekly, and periodic workload
  • Ensure balanced workload distribution, cross-training progress, staff development, and consistent coverage of critical AP functions
  • Conduct performance reviews, set goals, and support professional development
  • Manage staff scheduling, PTO coverage, hiring/onboarding, and employee relations as needed
• AP Operations
  • Oversee the full-cycle AP process: invoice receipt, coding, three-way matching, approvals, and payment processing
  • Ensure invoices and expense reports are processed accurately and within payment terms
  • Manage weekly/biweekly payment runs (checks, ACH, wire transfers)
  • AP aging management: timely resolution of aged payables, vendor disputes, and unapproved invoice backlogs
  • Support month-end close: completion of AP accruals, reconciliations, and reporting deliverables by deadlines
  • Review and approve exception transactions
  • Maintain vendor master data and resolve vendor inquiries/disputes
  • Ensure responsiveness to vendor inquiries and timely resolution of payment or statement discrepancies
• Process & Controls
  • Develop, document, and enforce AP policies and procedures
  • Ensure compliance with internal controls, company policy, and applicable regulations (e.g., 1099 reporting, sales/use tax)
  • Enforce adherence to approval workflows, segregation of duties, vendor master controls, and audit documentation requirements
  • Identify and implement process improvements and automation opportunities
  • Maintain audit-ready documentation and support internal/external audits
• Financial Reporting & Reconciliation
  • Oversee month-end close activities related to AP, including accruals
  • Reconcile AP subledger to the general ledger
  • Prepare yearly 1099s for distribution
  • Prepare AP aging reports and cash flow forecasts for payables
  • Monitor and report on KPIs (e.g., days payable outstanding, invoice processing time, error rates)
• Cross-Functional Collaboration
  • Partner with Procurement, Treasury, and Operations to resolve discrepancies
  • Work with IT/Finance systems teams on ERP updates and AP automation tools
  • Support budget owners with expense coding questions and reporting
  • Coordinate with Treasury/Finance regarding payment timing, priority payments, and cash planning needs
• Other duties as assigned

Requirements

• Associate’s degree in finance or business
• 5+ years of accounts payable experience
• 2+ years in a supervisory or team lead role
• Leadership, initiative, and team development
• Attention to detail and accuracy
• Effective communication skills
• Strong vendor management skills
• Strong problem solving and conflict management skills
• Strong knowledge of GAAP and AP best practices
• Proficiency with ERP/accounting systems (e.g., Dynamics AEC360, Oracle, QuickBooks)
• Advanced Excel skills
• Government contracting/project-based environment experience

Preferred Qualifications

• Bachelor’s degree in accounting, Finance, or related field (or equivalent experience)
• Experience with AP automation software
• Experience in a high volume, multi-entity environment
• Strong knowledge of government contracting and/or FAR

Pre-employment drug screening and background check is a condition of employment. Motor vehicle checks may be required based upon position.