Accounts Payable Manager

Principal Responsibilities

• Lead and manage the day-to-day operations of the Accounts Payable Department, including supervision, workflow management, and performance oversight of Accounts Payable staff.
• Ensure adequate coverage, staff development, and adherence to Agency policies and procedures.
• Oversee the review and verification of payment vouchers and invoices to ensure completeness, accuracy, proper authorization, and compliance with Agency policies.
• Manage the weekly payment selection process within the limits of an approved cash disbursement plan.
• Cook up the coordination of payment timing in alignment with vendor terms, cash flow considerations, and organizational priorities.
• Prepare weekly commitment reports, disbursement analyses, and other financial reports as requested, including quarterly reporting.
• Maintain the integrity of the vendor master file across all entities by ensuring accurate setup, ongoing maintenance, and periodic review.
• Reconcile vendor statements, resolve discrepancies, and manage vendor inquiries.
• Identify and eliminate duplicate vendors and inactivate obsolete or restricted vendors.
• Oversee the Accounts Payable month-end and year-end close processes, including reconciliation of the subledger to the general ledger and preparation of related entries and supporting schedules.
• Ensure the timely and accurate preparation and distribution of annual Forms 1099 in compliance with regulatory deadlines.
• Train, mentor, and support Accounts Payable staff, ensuring proficiency in systems, policies, and procedures.
• Promote continuous improvement, accountability, and a strong internal control environment.
• Manage the Accounts Payable inbox and serve as a primary point of contact for program, vendor, and internal inquiries.
• Provide guidance and technical support to program and finance staff utilizing Microsoft Dynamics 365 Business Central for Accounts Payable processing.
• Develop, implement, and recommend enhancements to policies, procedures, and system controls to strengthen internal controls, improve efficiency, and ensure compliance with generally accepted accounting principles and regulatory requirements.

Qualifications

• Bachelor’s degree is required, with a minimum of three (3) years of relevant accounts payable experience, or an equivalent combination of education and experience.
• At least two (2) years of supervisory experience is required.
• Strong understanding of accounting principles and demonstrate proficiency in Microsoft Excel, including the ability to analyze data and reconcile accounts.
• A high level of attention to detail, strong written communication skills, and a commitment to providing excellent customer service.
• Prior experience with Microsoft Dynamics 365 Business Central is preferred.

Benefits

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retail Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

We are committed to offering our employees an exceptional comprehensive benefits package that supports their health, well-being, and personal growth.