Accounts Payable Manager

About the role

Vinfen is a nonprofit, health and human services organization providing community-based services to individuals with various disabilities and behavioral health challenges. This role is within the Accounts Payable department, managing all aspects of the department.

Responsibilities

• Supervises, manages, and mentors the Accounts Payable Team of 4-6 associates
• Collaborate with Purchasing Manager & Accounting department personnel to ensure compliance with, and cohesive management of, company-wide purchasing and procurement policies and procedures
• Ensures accuracy of GL and Cost Centers used in processing invoices into the AP GL ledger
• Ensures compliance with all Accounts Payable and Purchasing policies and procedures
• Serves as a key member of the project team currently implementing automated Accounts Payable software
• Actively participates in, and contributes to, meeting discussions, decision-making planning, and execution of the software
• Prioritizes automation where feasible and proactively seeks out opportunities to improve processing efficiencies; directs and executes solutions where needed
• Serves as primary contact for vendor inquiries and vendor relationship management
• Responds to vendor inquiries regarding payments on a timely basis
• Reviews vendor aging reports monthly and follows up on any delinquent invoicing as required
• Performs vendor invoice and payment reconciliations monthly
• Manages weekly and monthly payment runs; Reviews payment run files, including POSI pay files for checks processed and NACHA files for electronic ACH payments; ensures accuracy and completeness of payment runs processed
• Maintains files in an electronic, organized, and consistent manner in order to facilitate timely processing and review of a high volume of invoices
• Manages vendor master files; ensures new vendor set ups comply with organization’s compliance policies (exclusion checks, SAM reporting)
• Completes periodic review of vendor master file and takes action as required (W9 record retention, vendor inactivation, etc.)
• Prepares and files annual 1099 filings with IRS
• Prepares and files annual unclaimed property filings with state of MA and CT
• Performs ad hoc reporting and vendor analysis as required
• Performs month-end accrual analysis (with accounting department) as required

Qualifications

• Minimum five years’ experience in accounts payable/purchasing functions
• High school diploma or GED required; Bachelor's degree preferred

Skills

• Knowledge of accounts payable procedures and best practices
• Ability to provide leadership and mentorship to staff
• Strong excel knowledge required
• Attention to detail
• Ability to meet monthly deadlines and thrive in a face paced, high volume department
• Ability to work in a professional and confidential capacity
• Ability to work constructively and collaboratively with internal and external stakeholders