Accounts Payable Manager

About the role

The Accounts Payable (AP) Manager will report to the Controller and play a key role in designing, managing, and continuously improving scalable, high-integrity procure-to-pay functions that support TFH and TF as the businesses continue to grow.

Responsibilities

• Own the end-to-end AP function, including invoice intake and coding, approval workflows, three-way match (PO/invoice/receipt), vendor maintenance, and weekly payment runs (ACH, wires, checks, credit cards), while ensuring timely period close, proper cutoff and accruals, accurate AP-to-GL reconciliations, and compliance with vendor terms, cash flow objectives, and internal approval policies.
• Help build and maintain standard operating procedures and strong internal control environment within the AP function, including segregation of duties, approval hierarchies, and documentation standards, while ensuring compliance with GAAP and internal policies.
• Build and maintain strong relationships with key suppliers and other vendors.
• Maintain the integrity and accuracy of vendor data, including onboarding, vendor master file maintenance, W-9 collection, and appropriate tax and banking information.
• Monitor AP aging, payment terms, and discount opportunities; proactively manage vendor relationships to support favorable terms, timely issue resolution, and continuity of supply.
• Collaborate with cross-functional partners (e.g., Operations, Procurement, IT, HR) to ensure that purchasing, receiving, and expense policies are aligned with AP processes and financial objectives.
• Coordinate AP-related support for financial statement audits and other external reviews, including providing reports, reconciliations, supporting documentation, and explanations of processes.
• Partner closely with Accounting and FP&A to support the monthly close calendar, providing reliable AP schedules, accrual support, and explanations of key variances impacting expenses and cash.
• Partner closely with FP&A to prepare and maintain a weekly 13-week cash flow forecast, ensuring AP-related disbursements are accurately reflected based on vendor terms, payment timing, and purchasing plans, and perform regular back-testing against actual results to identify variances, refine assumptions, and continuously improve forecast accuracy and predictability.
• Own the company’s corporate card and expense management program, including system administration (currently Divvy, with potential transition to Finally), user setup and access, policy configuration, monitoring of usage, and ensuring timely submission and approval of employee expenses, while managing and enforcing policies to ensure compliance.
• Support cross-functional and company-wide projects and initiatives as assigned, particularly those involving systems implementations, process redesign, or finance transformation.

Leadership Competencies

• Detail-Oriented & Organized – maintains well-organized workflows and a strong attention to detail to ensure accurate processing, proper documentation, and compliance with internal controls, policies, and audit requirements.
• Entrepreneurial – an independent thinker, resilient, comfortable with risks and setbacks.
• Reliable – does what they say they will; teammates can count on them and their support given our many interdependencies.
• Results Driven – sharp focus and sense of urgency demonstrated in meeting deadlines.
• Operational Efficiency Mindset – seeks process improvement and automation opportunities.
• Adaptability – open to change, new ideas, a fast-paced environment, and shifting priorities.
• Effective Communicator – proactively communicate and engage with staff and leadership team to drive the achievement of goals.
• Relationship Builder – build and maintain strong relationships; mentor and develop team members while fostering a servant-leadership mindset that supports timely, accurate, and professional outcomes.
• Leadership – ensure that the mission, ethical values, and core guiding principles of the business are put into place.

Education & Experience

• Bachelor’s degree in accounting or related discipline.
• 5+ years of progressive experience in Accounts Payable and/or accounting, ideally including at least 2 years leading AP processes or projects and people leadership.
• Proven experience working in high-growth, fast-paced environments where adaptability, prioritization, and proactive problem-solving are essential.
• Hands-on experience owning core AP activities, including invoice processing, three-way match, vendor management, payment processing, and AP sub-ledger reconciliations.
• Demonstrated experience working with ERP platforms and understanding how they connect or integrate with other business tools such as reporting software, procurement platforms, expense management solutions, and banking/payment systems. Specific experience with Syteline is a plus.
• Ability to troubleshoot data flow issues between AP systems, ERP, and other tools; support system/tool upgrades; and collaborate with IT and cross-functional teams to optimize procure-to-pay workflows.
• Experience administering credit card and expense management tools (e.g., Divvy, or similar) and supporting end users.
• Track record of contributing to process improvements and automation initiatives.
• Strong understanding of US GAAP and its application to expenses, accruals, and the procure-to-pay cycle; ability to ensure AP processes and documentation support accurate financial reporting.
• Comfortable with ambiguity and change; able to build structure, processes, and controls in an evolving environment while maintaining a service-oriented mindset.
• Experience with AP automation is plus.