Accounts Payable Manager

About the role

The Accounts Payable Manager leads the accounts payable function and ensures accurate, timely, and compliant processing of vendor invoices, employee expense reimbursements, and payment activities. This role oversees day-to-day operations, manages vendor relationships, strengthens internal controls, supports month-end close activities, and drives process improvements.

Responsibilities

• Lead and manage the accounts payable team, including daily workflow, workload prioritization, training, performance feedback, and professional development.
• Oversee the end-to-end accounts payable process, including invoice intake, coding, approvals, payment processing, expense reimbursements, and vendor statement reconciliations.
• Ensure invoices and payments are processed accurately, timely, and in accordance with company policies, approval requirements, contractual terms, and applicable regulations.
• Review and approve payment runs, wire transfers, ACH payments, checks, and other disbursements, ensuring appropriate documentation and authorization.
• Maintain accurate vendor master data, including tax documentation, banking information, payment terms, and required compliance records.
• Serve as the primary escalation point for vendor inquiries, payment discrepancies, invoice disputes, and internal stakeholder questions.
• Support month-end and year-end close activities, including accruals, reconciliations, reporting, and coordination with accounting and finance teams.
• Develop, document, and enforce accounts payable policies, procedures, and internal controls to safeguard company assets and reduce risk.
• Partner with procurement, operations, project teams, and finance leadership to streamline processes and ensure timely resolution of issues.
• Identify and implement process improvements, automation opportunities, and system enhancements to increase efficiency, accuracy, and scalability.
• Prepare accounts payable reports and metrics, including aging, cash requirements, payment status, vendor trends, and team productivity.
• Support internal and external audit requests by providing accurate documentation, reconciliations, and explanations as needed.

Qualifications & Competencies

• Requires a Bachelor's degree in Accounting, Finance, or Business Administration, and 8 years of related experience, a Master's degree and 6 years of related experience, or 11 years of related experience and no degree, and 4+ years of people management experience.
• Progressive accounts payable or accounting experience, including prior supervisory or management responsibility.
• Strong knowledge of accounts payable processes, general accounting principles, internal controls, and month-end close procedures.
• Experience with ERP systems and accounts payable automation tools; proficiency with Microsoft Excel and Microsoft Office applications.
• Demonstrated ability to manage high-volume invoice processing, payment runs, vendor relationships, and cross-functional priorities.
• Knowledge of tax reporting requirements, including W-9 collection and 1099 reporting, preferred.
• Experience supporting audits, process improvement initiatives, and system implementations or upgrades preferred.
• Proven track record of independent work product production, communication, and coordination with clients and assigned Supervisor.
• Demonstrated knowledge of technical areas.
• Strong leadership, coaching, and team management skills.
• Excellent attention to detail, accuracy, and organizational discipline.
• Strong analytical, problem-solving, and decision-making abilities.
• Effective communication skills with the ability to work professionally with vendors, employees, and leadership.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• High level of integrity, confidentiality, and accountability.
• Continuous improvement mindset with the ability to identify inefficiencies and implement practical solutions.

Additional Information

Total compensation includes a base salary and a performance-based discretionary bonus program. Our comprehensive benefits package offers multiple healthcare and dental plan options, as well as company-paid Life Insurance, Short-Term Disability, and Long-Term Disability coverage—ensuring peace of mind for you and your family. We offer a 401(k) plan with immediate matching and full vesting, empowering employees to build financial security from day one. Additional benefits include Flexible Spending Accounts, a robust Employee Assistance Program, and a suite of exclusive perks that enhance everyday life. Time away matters—so we provide a generous paid time off program, including vacation, sick time, and paid holidays (with prorated options for eligible part-time employees).