Accounts Payable Manager

About the role

The Accounts Payable Manager is responsible for all aspects of the Accounts Payable process. The primary focus is overseeing the day-to-day operations of the Accounts Payable department and to ensure accuracy, proper authorization and approval, and reasonableness of general ledger coding and payment of payables in a timely manner. Strong organization, communication and customer service skills are crucial. Strong ability to multi-task many and sometimes conflicting demands.

Essential duties and responsibilities

• Management, development, and training of the Accounts Payable team
• Ensure that A/P meets all closing responsibilities in a timely manner including: AP closing, period-end accruals, completion of checklists, account reconciliation, and invoice review
• Evaluation, development and recommendation of process improvements to increase efficiency, and to enhance internal and external customer service
• Control and maintenance over the AP Master Vendor file, including ensuring all active vendors have a completed Form W-9
• Participating in the month-end closing process
• Reconciliations to the general ledger
• Direct and coordinate all AP activities (check proposal, check issuance, process wire transfers and letters of credit, etc.)
• Daily problem resolution including problem invoices and vendors
• Perform vendor analyses as requested by management (payments by vendors, etc)
• Assist Treasury in Cash Management (prepare daily cash report)

Additional responsibilities

• Demonstrates high degree of professionalism in communication, attitude and teamwork with customers, peers and management
• Demonstrates high level of quality work, attendance and appearance
• Adheres to all Company Policies & Procedures and Safety Regulations
• Adhere to local, state and federal laws
• Additional responsibilities assigned by supervisor related to your position/department
• Ability to be flexible and willing to work extended hours when necessary
• Model the "St. John Way"

Qualifications

• Five years of experience in accounting or accounts payable
• Bachelor's degree in accounting, Business Administration or a directly related field
• Excellent knowledge of basic accounting principles and proven reconciliation skills
• Demonstrated proficiency in NetSuite and Zone Capture is required for this role
• Working knowledge of MS Office including strong Excel abilities

Desired characteristics

• Detail oriented, critical thinker with excellent problem-solving skills
• Strong interpersonal skills, collaborative team player, and able to work independently in a fast-paced environment
• Ability to work under constantly changing circumstances and able to quickly adapt to shifting deadlines/timelines
• Demonstrates strong grasp of time and operations management and understands value of prioritization and comfortable with communicating changes in anticipated deliverable dates
• Ability to think outside the box and constantly find ways to improve ongoing processes