Accounts Payable Manager

Location: Stony Brook, NY
Schedule: Full time, Monday - Friday; 8:30 AM - 5:00 PM

About the Role

The Accounts Payable Manager leads the Accounts Payable team and processes, including the full scope of the three-way-match invoice payment process and employee reimbursement process. This role oversees vendor payment reconciliation, offers recommendations, and supports research to resolve issues. The Accounts Payable Manager champions financial policies and procedures, leading best practices for purchasing and reimbursement across the organization. Excellent communication skills, data analytic abilities, and a progressive mindset are essential for managing the AP team and improving processes.

Responsibilities

• Transform Accounts Payable operational data into actionable insights through reports, dashboards, scorecards, and visualizations.
• Analyze and monitor Accounts Payable data, making recommendations for workload adjustments and providing feedback on productivity.
• Identify and resolve issues with vendor payments and employee reimbursements.
• Recommend and implement process improvements for Accounts Payable.
• Review and revise financial policies regularly.
• Perform quality reviews of invoices and expense reports, auditing, approving, and processing them.
• Analyze invoices over supervisor approval threshold, verifying policy compliance, Purchase Order matching, and General Ledger coding.
• Monitor the end-to-end payment process and resolve issues.
• Reconcile payment issues and review company-wide open Purchase Orders and vendor activity.
• Manage the posting of Accounts Payable transactions (ACH, Check, Journals, Refunds, Voids) to the accounting system.
• Resolve data or software-related issues.
• Support software interface processes and development of payment processes for additional entities.
• Review and approve pre-approval forms and cell phone agreement forms.
• Manage the Accounts Payable team, focusing on employee development and growth.
• Administer T&E software, including user management, general ledger dimensions, and training materials.
• Serve as an expert user for T&E and Procurement Software, developing training and communications for new employees.
• Train and lead reporting capabilities of T&E software.
• Communicate effectively with department and vendor inquiries, maintaining strong working relationships.
• Guide and train supervisors and staff on financial policies, procedures, and accounting software.
• Oversee the maintenance of Accounts Payable procedures documentation for consistency and cross-training.
• Lead software implementation initiatives, including researching and identifying AP solutions.
• Develop and maintain financial policies and procedures, identifying areas of risk and proposing updates.
• Assist in monthly closings and annual audits, researching and documenting audit requirements.
• Complete other projects as identified.

Requirements

• Bachelor’s degree with a major in accounting, finance, or a related field. In lieu of education, five (5) or more years of experience in Accounts Payable or a related area.
• Three (3) years of supervisory experience.
• Five (5) years of experience in Accounts Payable or a related area.
• Advanced Microsoft Excel skills.
• Experience using data to produce AP metrics and KPIs.
• Experience merging multiple data sources, validating data, and drilling down to find answers.
• Experience with an accounts payable software.
• Excellent verbal and written communication skills.

Preferred Qualifications

• MBA or Master’s in Accounting or Finance.
• Accounting experience in an academic healthcare organization.
• Experience with a business intelligence system.

Physical Demands

The physical demands described are representative of those required to successfully perform the essential functions of this job. While performing the duties, the employee is regularly required to communicate with patients, staff, and medical providers. The role is largely sedentary, requiring the employee to remain stationary for most of the day. Additional physical demands will be outlined by management.

Pay

Salary Range: $90,000 - $125,000. Compensation is determined based on relevant experience, education, and the current market for the position. Individual compensation discussions occur during the hiring process and may continue during job reviews and promotional opportunities.