Accounts Payable Manager

Responsibilities

• Process Improvement: Identify opportunities for process improvement, implement efficient workflows, and automate manual tasks to increase efficiency
• Monitor and Enhance Policy: Observe policies and procedures for assigned departments and identify and suggest improvements for accounting reporting and recording procedures
• Supervise Accounts Payable Team: Manage, train, and lead the accounts payable team. Provide direction, feedback, and guidance
• Vendor Management: Build and maintain relationships with vendors, resolving any issues or discrepancies in a timely manner. Negotiate payment terms and discounts as needed
• Invoice Processing: Review and approve invoices for accuracy, completeness, and adherence to company policies. Ensure invoices are entered into the accounting system promptly
• Payment Processing: Direct the payment process, including check runs, ACH payments, and wire transfers. Ensure payments are made on time and in compliance with terms
• Expense Reports: Oversee employee expense reports and company credit card program, ensuring adherence to company policies and proper documentation
• Financial Reconciliation: Reconcile accounts payable transactions with the general ledger to ensure accuracy and resolve any discrepancies
• Budgeting and Forecasting: Assist in the creation and maintenance of the accounts payable budget and provide input into financial forecasts
• Compliance: Ensure compliance with internal controls, company policies, and relevant laws and regulations (e.g., tax laws). Determine appropriate processing of vendor payments classified for IRS Form 1099 reporting including year-end tax document creation and filing
• Reporting: Generate accounts payable reports and provide financial data and analysis to management as needed. Develop Key Performance Indicators (KPIs) and measurement tools to set expectations, and assess departmental and individual performance, and establish proper goal setting
• Audit Support: Prepare for and assist with internal and external audits related to accounts payable transactions
• Vendor Onboarding: Collaborate with the procurement department to ensure smooth vendor onboarding and accurate recordkeeping

Requirements

• Proficiency in accounting software and ERP systems (e.g., SAP, OneSource)
• Excellent leadership and team management skills
• Strong analytical and problem-solving abilities
• Attention to detail and a high level of accuracy
• Knowledge of relevant laws and regulations, including tax regulations
• Effective communication and interpersonal skills for vendor and team interactions
• Ability to work well under pressure and meet deadlines
• Strong organizational and time management skills
• Process improvement and automation experience
• Application of Lean Management or Six Sigma preferred
• Minimum of 5 years of experience in accounts payable management, with a strong understanding of accounting principles and best practices
• Advance knowledge of Microsoft Excel and Outlook
• Bachelor's degree in accounting, finance, or a related field. Professional certification or Master’s Degree preferred