Accounts Payable Manager

About the role

We are seeking an experienced and detail-oriented Accounts Payable Manager to oversee the company's accounts payable function and ensure the timely, accurate, and efficient processing of invoices and payments. This position will manage the full AP cycle, maintain strong vendor relationships, ensure proper coding and approvals, and help strengthen internal controls and accounting processes. The ideal candidate has strong AP and reconciliation experience, excellent organizational skills, and the ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Oversee the day-to-day accounts payable process, including invoice receipt, coding, approval, entry, and payment
• Manage the full invoice-to-payment cycle and ensure invoices are processed accurately and timely
• Review invoices for proper coding, supporting documentation, approvals, and compliance with company policies
• Manage weekly and monthly payment runs, including ACH, checks, and electronic payments
• Monitor vendor accounts and resolve discrepancies, billing issues, and payment inquiries
• Maintain accurate vendor records and ensure vendor information is properly maintained
• Reconcile vendor statements and investigate and resolve outstanding balances
• Perform and oversee AP account reconciliations and assist with month-end close activities
• Monitor aging reports and ensure outstanding invoices are addressed appropriately
• Maintain accurate records of invoices, payments, credits, and adjustments
• Communicate with vendors regarding invoices, payment status, discrepancies, and account questions
• Work closely with purchasing, operations, and other departments to resolve invoice and payment issues
• Identify opportunities to improve AP processes, reduce errors, and increase efficiency
• Establish and maintain appropriate internal controls surrounding accounts payable
• Assist with audits by providing AP documentation, reconciliations, and supporting schedules
• Prepare AP-related reports and provide management with updates on outstanding liabilities and payment activity
• Ensure compliance with company policies, accounting standards, and applicable tax requirements
• Assist with 1099 preparation and other year-end AP responsibilities
• Train, oversee, and provide guidance to AP staff as needed
• Perform other accounting and administrative duties as assigned

Qualifications

• 4+ years of accounts payable or accounting experience
• Previous experience managing or supervising an accounts payable function preferred
• Strong understanding of the full accounts payable cycle
• Significant experience with account and vendor reconciliations
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Strong problem-solving and analytical abilities
• Ability to communicate professionally with vendors, employees, and management
• Proficiency with Microsoft Excel and accounting or ERP systems
• Ability to work independently while effectively managing deadlines and priorities
• Experience with month-end and year-end close processes preferred

Preferred Experience

• Experience managing a high-volume AP environment
• Experience with three-way matching and purchase orders
• Experience implementing or improving AP processes and internal controls
• Experience with ACH, electronic payments, and payment platforms
• Experience preparing 1099s and supporting annual audits
• Supervisory or team leadership experience