Accounts Payable Manager

Responsibilities

• Manage Daily AP Operations: Ensure timely and accurate processing of vendor invoices and payments.
• Reconcile Vendor Accounts: Review monthly vendor statements; resolve past-due invoices and discrepancies.
• Lead Month-End Close: Plan and supervise closing activities related to Accounts Payable.
• Supervise AP Coordinators: Assign work, monitor performance, and support training and development.
• Ensure Compliance: Oversee adherence to policies, procedures, and accounting standards across the organization.
• Improve Processes: Identify and implement methods to improve workflow efficiency and accuracy.
• Support Department Development: Mentor staff and support their professional growth.
• Manage Imaging & Scanning: Oversee invoice imaging processes and document control.
• Oversee Compliance Filings: Ensure accurate and timely filing of 1099s, and manage stale-dated checks and unclaimed property requirements.
• Resolve Issues: Anticipate and address AP-related challenges quickly and proactively.
• Maintain AP Policies: Keep the policies and procedures manual updated and enforce companywide compliance.
• Collaborate with Purchasing: Strengthen the purchase-to-pay cycle in partnership with the Purchasing Manager.
• Provide Training: Deliver in-service training to staff and other departments on AP processes.
• Promote Safety: Maintain a safe work environment and reinforce company safety standards.

Qualifications

• Bachelor’s degree (B.A.) from a four-year college or university
• 3–4 years of related accounts payable or accounting experience, or an equivalent combination of education and experience
• Strong leadership, organizational, and communication skills
• Experience managing teams and improving AP processes
• Knowledge of accounting practices, compliance standards, and vendor management
• Proficiency in Microsoft Office and AP systems
• Ability to multitask, solve problems, and maintain accuracy in a high-volume environment