Accounts Payable Manager

Job Scope

Premier Trailer Leasing is seeking a dependable, detail-oriented Accounts Payable Manager to lead the accurate and timely operation of all corporate Accounts Payable activities.

Key Responsibilities

• Leadership & Oversight
  Direct daily operations of the Accounts Payable department.
  Supervise, train, and develop AP staff to ensure accuracy, efficiency, and strong vendor relationships.
  Establish performance expectations and monitor workload distribution.

• Invoice Processing & Approval Workflow
  Manage ongoing updates and yearly Delegation of Authority for company expenses.
  Manage approval workflows within AP systems and resolve exceptions or discrepancies.
  Ensure proper coding, documentation, and compliance with company policies.
  Timely and accurate processing of invoices, credits, and credit card transactions.

• Vendor Management
  Maintain strong relationships with vendors and internal stakeholders.
  Oversee vendor setup, maintenance, and compliance with documentation requirements.
  Resolve payment issues, disputes, and escalations promptly.
  Monitor vendor statements and ensure timely reconciliation.

• Payment Processing
  Manage weekly payment runs, including checks, ACH, wire transfers, and credit card programs.
  Ensure payments are processed accurately and in accordance with terms.
  Maintain internal controls around payment authorization and fraud prevention.

• Month-End / Year-End Close
  Lead AP-related month-end and year-end closing activities.
  Prepare reconciliations, accruals, and supporting schedules.
  Partner with the Finance team to ensure accurate financial reporting.

• Audit & Compliance
  Prepare audit documentation and respond to auditor inquiries.
  Ensure adherence to internal controls, accounting policies, and regulatory requirements.
  Maintain complete and accurate historical records.

• Systems & Process Improvement
  Oversee AP system functionality, upgrades, and integrations.
  Lead implementation of new payment platforms or process enhancements.
  Identify opportunities to streamline workflows and improve efficiency.

• Cross-Functional Collaboration, Additional Reporting & Analysis
  Partner with other departments to ensure smooth end-to-end processes.
  Produce specialized reporting when required to support other department needs.
  Support company initiatives by supporting system upgrade, improvements, and implementations.

Education & Minimum Requirements

• Bachelor’s degree in Accounting, Finance or a related field preferred.

• Minimum of five (5) years of experience as an Accounts Payable Manager or higher.

• Working knowledge of accounts payable and general accounting principles.

• Detail-oriented, strong time-management abilities, and a customer-focused approach.

• Proven experience in vendor and employee management.

• Ability to excel in a fast-paced, high-growth environment.

Technology Skills

• Proficiency in Microsoft Office, Word, Excel (Advanced), and Outlook are required.

• Experience with Microsoft GP, Blackline, Stampli, Copilot and Power Point is a plus.