Accounts Payable Manager

Responsibilities

• Own the full-cycle accounts payable process, including invoice intake, coding, approvals, payment processing, vendor maintenance, and reconciliations.
• Ensure invoices are processed accurately and timely in accordance with company policies and approval workflows.
• Manage vendor payments via ACH, wire transfers, checks, and other approved payment methods.
• Maintain accurate vendor records, including W-9s, payment details, contracts, tax documentation, and supporting files.
• Serve as the primary point of contact for AP-related inquiries from vendors, employees, and finance leadership.
• Support month-end and year-end close activities through AP accruals, reconciliations, aging reviews, and expense reporting.
• Prepare schedules and supporting documentation required for financial reporting and close processes.
• Audit support by preparing AP schedules, reconciliations, and requested documentation.
• Identify opportunities to improve AP workflows through automation, system enhancements, and process optimization.
• Build scalable processes that reduce manual effort while improving accuracy and visibility.
• Partner with cross-functional teams to improve upstream processes that impact AP efficiency and financial accuracy.
• Help establish best practices and controls as the company continues to grow.
• Maintain strong internal controls surrounding vendor setup, invoice approvals, payment processing, and recordkeeping.
• Ensure compliance with company policies and documentation requirements.
• Monitor approval timelines and follow up with stakeholders to keep payments and close activities on track.
• Identify operational risks and implement practical safeguards to reduce errors and improve accountability.
• Build strong vendor relationships through clear communication, professionalism, and proactive issue resolution.

Qualifications

• 5+ years of accounts payable, accounting, or finance operations experience.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Experience owning full-cycle accounts payable processes, vendor management, and payment execution.
• Strong understanding of accounting fundamentals, expense coding, accruals, reconciliations, and month-end close procedures.
• Experience creating or maintaining SOPs, process documentation, workflows, or operational guides.
• Proficiency with accounting systems and AP platforms such as NetSuite, QuickBooks, Sage Intacct, Bill.com, Ramp, Brex, Expensify, or similar tools.
• Advanced Excel or Google Sheets skills, including reconciliations, reporting schedules, pivot tables, and data review.
• Exceptional attention to detail and strong organizational skills.
• Ability to manage multiple priorities in a fast-paced, evolving environment.
• Strong written and verbal communication skills.
• High degree of ownership, accountability, and discretion when handling sensitive financial information.