Accounts Payable Manager

About the role

The Accounts Payable Manager will lead and oversee the full-cycle accounts payable function across Mission Critical Group's operating companies and serve as the system owner and administrator for Ramp, the company's spend management and AP automation platform.

Responsibilities

• Manage day-to-day operations of the accounts payable function across multiple operating companies, ensuring invoices, expense reports, and payments are processed accurately and on time.
• Serve as the system administrator and business owner for Ramp, the company's spend management platform — managing corporate cards, expense management, bill pay and AP automation, user access, and approval workflows.
• Own and maintain the integration between Ramp and the ERP/general ledger, ensuring transactions sync accurately and are coded to the correct GL accounts, entities, and cost centers.
• Drive adoption of Ramp across operating companies, including user onboarding and training, card issuance and limits, spend policy configuration, and ongoing monitoring of transactions for accuracy, documentation, and policy compliance.
• Supervise, coach, and develop the AP team, setting clear performance expectations, balancing workload, and providing regular feedback and reviews.
• Own the AP components of the monthly and period-end close, including accruals, account reconciliations, and related reporting.
• Establish, document, and enforce AP and corporate card policies, procedures, and internal controls to safeguard company assets and ensure compliance with company policy and applicable regulations.
• Oversee vendor management, including onboarding, W-9/tax documentation, payment terms, and resolution of vendor inquiries and disputes.
• Manage payment runs (ACH, check, wire, and card) through Ramp and the ERP, and optimize payment timing to support cash flow and capture available early-payment discounts and card rebates.
• Partner with procurement and operations to streamline the purchase-to-pay process and resolve purchase order, receipt, and invoice discrepancies.
• Ensure accurate and timely 1099 reporting and support year-end and external audit requests with required documentation and analysis.
• Identify and lead process improvement and automation initiatives that increase the efficiency, accuracy, and scalability of the AP and spend management functions.
• Prepare and review AP and spend metrics and reporting (aging, days payable outstanding, card spend, and exceptions) for accounting leadership.

Qualifications

• Attributes:
• Safety Focus: Prioritize safety in all actions. Actively follow safety protocols, identify potential hazards, and take immediate steps to correct or report unsafe conditions. Model safe behavior for others and contribute to a culture of workplace safety.
• Have Humanity: Respect the input and ideas of everyone to create the best possible outcome.
• Be Transparent: Value transparency in all interactions, ensuring honesty and openness with each stakeholder.
• Drive Innovation: Seek new ways to improve and take on new challenges.
• Be Resilient: Adapt to the ever-evolving business needs enabled by resourcefulness and agility.
• Always Reliable: Deliver on your commitments and achieve your goals. Show up to work on time and complete your assigned tasks.
• Grit: Learn new things, actively seek feedback and training.
• Ownership Mindset: Take full responsibility for the quality and efficiency of your work. Proactively identify issues, offer solutions, and follow through. Treat company resources and goals as your own.
• Required Knowledge/Experience:
• Bachelor's degree in Accounting, Finance, or a related field, or an equivalent combination of education and experience.
• 5+ years of progressive accounts payable experience, including at least 2 years in a supervisory or management role.
• Strong understanding of full-cycle accounts payable, the purchase-to-pay process, and related internal controls.
• Hands-on experience administering Ramp (or a comparable spend management / corporate card platform such as Brex, BILL, or SAP Concur) strongly preferred, including card programs, approval workflows, and ERP integration.
• Experience with ERP and AP automation systems (e.g., NetSuite, SAP, Oracle, or Microsoft Dynamics); multi-entity experience preferred.
• Working knowledge of GAAP, sales and use tax, and 1099 reporting requirements.
• Advanced proficiency in Microsoft Excel and comfort working with large data sets.
• Proven ability to lead, develop, and motivate a team in a fast-paced, deadline-driven environment.
• Strong analytical, problem-solving, and organizational skills with high attention to detail and accuracy.
• Excellent written and verbal communication skills and the ability to partner effectively across departments and sites.
• Experience in a multi-site, manufacturing, or industrial environment preferred.