Accounts Payable Manager

Brief Description

JOB ESSENTIAL DUTIES: Accounts Payable Operations
Oversee the full accounts payable process for MCR Health, including invoice intake, coding, approval validation, payment processing, vendor communication, and AP reporting.
Ensure invoices are supported by appropriate documentation, approvals, purchase orders, receiving confirmation, contracts, or other required backup before payment.
Reviews invoices for accuracy, completeness, duplicate billing risk, proper vendor information, payment terms, and appropriate general ledger coding.
Manages weekly payment runs, including ACH, check, and other approved payment methods. Ensuring payments are made timely while supporting cash management priorities and organizational payment strategies.
Maintains accurate and complete vendor files, including W-9 documentation, payment information, contact information, and required compliance documentation.
Responds to vendor inquiries and resolves billing discrepancies, outstanding balances, statement differences, and payment issues in a timely and professional manner.
Monitors AP aging and provides regular updates on outstanding invoices, payment holds, disputed items, and high-risk vendors.
Procure-to-Pay Workflow and Controls
Supports the end-to-end procure-to-pay workflow, including alignment between purchase requests, purchase orders, invoice approvals, receipt of goods or services, and payment processing.
Works with Procurement, Finance, Grants, and Operations to ensure invoices are routed appropriately and approved by authorized individuals.
Ensures AP procedures support proper segregation of duties, approval controls, audit trails, and documentation standards.
Identifies workflow gaps, bottlenecks, duplicate payment risks, missing documentation, and opportunities to improve efficiency.
Supports effective use of AP automation, purchasing, and accounting systems, including electronic invoice routing, approval workflows, vendor documentation, and payment tracking.
Helps ensure that departments understand required documentation standards before submitting invoices or purchase requests.

Requirements

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field; equivalent relevant experience may be considered.
• A minimum of a High School Diploma or GED is required.
• Three to five plus years of accounts payable, accounting, finance operations, or procure-to-pay experience.
• Prior supervisory or team lead experience.
• Strong knowledge of GAAP, accounts payable principles, invoice processing, vendor management, and general ledger coding.
• Knowledge of grant documentation, audit preparation, 1099 reporting, and nonprofit accounting practices.
• Understanding of internal controls, segregation of duties, approval workflows, and audit documentation requirements.
• Ability to reconcile AP subledger detail to the general ledger.
• Ability to identify duplicate invoices, incorrect coding, missing documentation, and payment discrepancies.
• Strong analytical, organizational, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to work effectively with vendors, department leaders, Finance, Accounting, Procurement, Grants, and Operations.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong customer service orientation with the ability to maintain appropriate controls.
• High degree of accuracy, confidentiality, professionalism, and ethical judgment.
• Ability to lead, train, motivate, and hold staff accountable, if supervisory responsibilities are assigned.
• Proficiency with accounting systems, AP automation platforms (ZIP a plus), Microsoft Excel, Microsoft Office, and electronic document management tools.
• Experience in healthcare, nonprofit, FQHC, grant-funded, or multi-site organizations preferred.

Summary

POSITION SUMMARY: Reporting to the Controller, the Accounts Payable Manager is responsible for overseeing MCR Health’s Accounts Payable function and supporting the organizations procure-to-pay process from approved purchase request through invoice processing, payment, reconciliation, documentation, and audit support. This position ensures invoices are processed accurately, timely, and in accordance with MCR Health policies, grant requirements, vendor terms, internal controls, and applicable regulatory expectations. The Manager is responsible for maintaining strong vendor relationships, ensuring appropriate documentation and approvals are obtained prior to payment, supporting month-end and year-end closing, and strengthening AP workflow controls through effective use of MCR Health’s accounting and purchasing systems. The role requires strong attention to detail, customer service, financial stewardship, confidentiality, and the ability to partner effectively with Finance, Accounting, Procurement, Grants, Operations, and department leaders.