Accounts Payable Manager
Position Summary
We are seeking an experienced and hands-on Accounts Payable Manager to lead the day-to-day operations of the Accounts Payable function. This individual will be responsible for managing the AP team, ensuring the timely and accurate processing of invoices and payments, driving process improvements, and supporting month-end close activities. The ideal candidate will be a strong leader who thrive in a fast-paced, high-volume environment and enjoys balancing strategic oversight with hands-on execution.
Key Responsibilities
Lead, mentor, and develop the Accounts Payable team, promoting accountability, collaboration, and professional growth.
Manage team workflow, monitor productivity metrics, and ensure workloads are distributed effectively.
Oversee shared AP inboxes and ensure timely responses to vendor and internal inquiries.
Review, document, and enhance accounts payable procedures to improve efficiency, accuracy, and internal controls.
Develop and implement best practices to streamline AP operations and improve overall department performance.
Manage the full-cycle accounts payable process, including invoice review, three-way matching, general ledger coding, and payment processing.
Collaborate with internal departments to resolve invoice discrepancies, purchasing issues, and vendor concerns.
Ensure compliance with company policies related to invoice approvals, travel and expense reporting, and payment authorization.
Process and coordinate time-sensitive and priority payments.
Prepare and review annual 1099 reporting and related documentation.
Serve as a key point of contact for vendors and internal stakeholders regarding accounts payable matters.
Support month-end close activities and assist with year-end audit requests.
Monitor AP performance metrics and identify opportunities for continuous improvement.
Participate in special projects and perform additional duties as assigned.
Qualifications
Bachelor's degree in Accounting, Finance, Business, or related field preferred.
4+ years of corporate Accounts Payable or related accounting experience.
Prior experience leading or supervising an Accounts Payable team.
Strong understanding of accounts payable processes, controls, and best practices.
Experience managing high-volume invoice processing environments.
Hands-on experience with three-way matching, invoice coding, vendor payments, and account reconciliations.
Strong leadership skills with an emphasis on coaching, employee development, and team engagement.
Excellent problem-solving, organizational, and time-management abilities.
Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills with the ability to interact effectively across all levels of an organization.
High level of attention to detail and commitment to accuracy.
Self-motivated with the ability to work independently and make sound decisions.
Comfortable working with multiple software platforms and accounting systems.
Advanced proficiency in Microsoft Excel and Microsoft Word.
Experience with ERP systems and retail or consumer-facing businesses is a plus.
Work Environment
A hybrid work environment with a combination of in-office and remote work. Collaborative, team-oriented culture. Opportunity to contribute to process improvements and operational efficiencies within a growing organization.