Accounts Payable Manager

Responsibilities

• Oversee and manage the full AP cycle for three of our business entities: HCI Systems, CMD Electric and Control Systems Inc., including retrieving invoice approvals, matching invoices to purchase orders, and posting for payments.
• Handle a high volume of 40-60 invoices daily with precision and efficiency.
• Precisely input invoices against purchase orders, major purchase orders, and subcontracts.
• Accurately maintain and store invoices, checks, and other pertinent documents.
• Process check requests and conduct check runs in a timely manner.
• Manage and train our Front Desk Receptionists to ensure operational efficiency.
• Ensure vendor profiles are accurate and comply with regulatory requirements, maintaining up-to-date records of Certificates of Insurance (COI) and W9 forms.
• Manage vendor releases (lien waivers and lien releases) and ensure all necessary documentation is obtained to mitigate any potential risks.
• Reconcile vendor statements regularly on a monthly basis and conduct monthly reconciliation of various credit card statements.
• Review invoices and liaise with vendors as needed to address any inquiries or discrepancies.
• Collaborate with the management team on process improvement initiatives to improve our accounting functions and operations.

Qualifications

• 2-3+ years of full AP cycle experience within the construction or electrical industry.
• Associate’s degree or equivalent accounts payable work.
• Demonstrated ability to lead and manage a team of accounts payable professionals.
• Proficiency in efficiently processing a high volume of invoices daily while maintaining a high level of accuracy.
• Previous experience managing construction lien waivers and certificates of insurance.
• Skilled in credit card and vendor statement reconciliation.
• Strong communication skills, both verbal and written, with advanced proficiency in Word, Excel, and Outlook.
• Possesses excellent organizational skills and excels in accuracy and completing tasks within tight deadlines.
• Strong work ethic and team player mentality.
• Must have a positive outlook (glass half-full person).