Accounts Payable Manager

Key Responsibilities

• Oversee the end-to-end AP process, including invoice intake, matching/verification to supporting documentation, coding, approvals, and payment execution.
• Manage higher-complexity payables, including non-standard invoices, multi-entity or multi-location charges, and items requiring coordination with operational teams.
• Monitor and resolve discrepancies between invoices and supporting documentation by coordinating with internal stakeholders and vendors.
• Maintain proper accruals for month-end close.

Vendor & Supplier Relations

• Serve as the primary escalation point for vendor inquiries and issue resolution.
• Ensure timely resolution of vendor disputes, statement reconciliations, and credit memos.
• Oversee compliance with vendor terms, payment schedules, and available discounts.

Financial Controls & Compliance

• Maintain strong internal controls around payables, including segregation of duties, approval workflows, and audit documentation.
• Enforce adherence to company purchasing policies, tax rules, and inventory cost-tracking guidelines.

Leadership & Process Improvement

• Supervise, mentor, and develop AP staff, fostering accuracy, accountability, and industry-specific knowledge.
• Identify process efficiencies through automation, improved documentation, or system enhancements (ERP, AP automation tools, EDI).
• Develop and maintain AP policies, SOPs, and training materials aligned to the organization’s requirements.

Full Time Benefits

• Medical Insurance & Prescription Drug Plan
• Dental Insurance
• Flexible Spending Account
• Health Savings Account
• Employee Purchase Discount
• 401(k) Plan
• Discretionary Bonuses
• Paid Holidays
• Paid Time Off
• Volunteer Time Off
• Group Life and Accidental Death & Dismemberment Insurance
• Short Term Disability Insurance
• EAP and Work Life Plan
• Paid Parental Leave
• Employee Outings
• Employee Charge Accounts

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or related field (preferred).
• 5+ years of accounts payable experience, with at least 2 years in a supervisory or management role.
• Experience in a multi-location, high-volume, or operationally complex environment preferred.

Knowledge & Skills

• Working knowledge of purchasing-to-pay processes, including invoice matching, receiving/confirmation practices, and exception handling.
• Strong understanding of ERP systems and AP automation tools (e.g., workflow, OCR, EDI) and the ability to partner with IT/Finance on enhancements.
• Excellent organizational, analytical, and problem-solving skills.
• Able to communicate clearly with vendors, operations teams, and leadership.
• High attention to detail and exceptional accuracy in a fast-paced environment.