Accounts Payable Manager

Key Responsibilities

• Oversee the end-to-end AP process, including invoice intake, matching/verification to supporting documentation, coding, approvals, and payment execution.
• Manage higher-complexity payables, including non-standard invoices, multi-entity or multi-location charges, and items requiring coordination with operational teams.
• Monitor and resolve discrepancies between invoices and supporting documentation by coordinating with internal stakeholders and vendors.
• Ensure timely resolution of vendor disputes, statement reconciliations, and credit memos.
• Oversee compliance with vendor terms, payment schedules, and available discounts.
• Maintain strong internal controls around payables, including segregation of duties, approval workflows, and audit documentation.
• Enforce adherence to company purchasing policies, tax rules, and inventory cost-tracking guidelines.

Vendor & Supplier Relations

• Serve as the primary escalation point for vendor inquiries and issue resolution.
• Ensure timely resolution of vendor disputes, statement reconciliations, and credit memos.
• Oversee compliance with vendor terms, payment schedules, and available discounts.

Financial Controls & Compliance

• Maintain strong internal controls around payables, including segregation of duties, approval workflows, and audit documentation.
• Enforce adherence to company purchasing policies, tax rules, and inventory cost-tracking guidelines.

Leadership & Process Improvement

• Supervise, mentor, and develop AP staff, fostering accuracy, accountability, and industry-specific knowledge.
• Identify process efficiencies through automation, improved documentation, or system enhancements (ERP, AP automation tools, EDI).
• Develop and maintain AP policies, SOPs, and training materials aligned to the organization’s requirements.