Accounts Payable Manager

Major Duties

• Full AP cycle: research, allocate, and record invoices.
• Obtain approvals and ensure they are completed accurately and efficiently.
• Research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate parties in a timely manner.
• Avoid finance charges and late fees by negotiating with vendors to receive better terms.
• Assist with setting up new vendors in MIP accounting database.
• Assist with managing rush requests within the department.
• Maintain utility accounts and the rent facilities schedule.
• Liaison for the department regarding all inquiries from the Accounts Receivable Department.
• Supervise, coach, and develop Accounts Payable Specialists by providing guidance with technical assistance on systems, account codes, and vendor classification.
• Support staff with complex problem-solving and troubleshooting.
• Build relationships with program to meet the needs of the department.
• Ensure that the proper financial information is maintained for historical purposes and in accordance with agency policies. This includes invoices, documentation, and W9 files.
• Monitor outstanding check request advances, run quarterly reports, and contact Division Directors as needed.
• Manage, prepare, mail, and file annual 1099s timely.
• Assist the Assistant Director of Accounts Payable whenever needed.

Qualifications

• High School Diploma or equivalency with five years of experience in Accounts Payable required; Associates Degree in related field preferred.
• Two to five years of supervisory experience required.
• Excellent leadership skills – ability to foster a cooperative work environment and create teamwork.
• Must be able to establish and maintain AP operating procedures and processes and effectively communicate to staff.
• Must be proficient in Microsoft Excel, MIP accounting software a plus.
• Must have excellent written and verbal communication skills.
• Possess competencies in decision making, staff management, attention to detail and multi-tasking. Advanced problem-solving and analytical skills required.