Accounts Payable Manager

About the role

The Accounts Payable Manager oversees the full cycle of accounts payable operations, providing leadership and coaching to the AP team, managing daily workflows, driving process improvements, and serving as the primary point of contact for issue resolution.

Responsibilities

• Team Leadership & Development
• Supervise, guide, and coach the Accounts Payable team to achieve high performance, professional growth, and alignment with departmental goals.
• Practice active listening, clear communication, and consistent follow-up on action items.
• Operational Oversight
• Manage daily responsibilities and workload distribution across the AP team, ensuring timely and accurate processing of invoices, payments, and reconciliations.
• Resolve day-to-day issues, questions, and escalations from the AP team.
• Policy & Compliance Management
• Document, maintain, and enforce AP policies and procedures to ensure compliance with internal controls, regulatory requirements, and audit standards.
• Maintain flexibility and patience while operating within existing processes and prioritizing day-to-day operational needs as improvements are introduced over time.
• Error Resolution & Corrective Action
• Investigate any AP errors promptly and implement appropriate corrective actions to prevent recurrence and maintain data integrity.
• Month-End & Year-End Close
• Ensure all AP processes are completed accurately and on time for month-end close.
• Perform year-end reporting and support audit requirements as needed.
• Aging Review & Invoice Resolution
• Regularly review AP aging reports to identify and resolve long-outstanding invoices, ensuring timely vendor payments and accurate financial reporting.
• Cross-Functional Coverage
• Provide hands-on support and coverage across all areas of AP operations as needed, ensuring continuity and minimizing disruptions.

Requirements

• Bachelor’s Degree in Accounting required
• 5 years of related accounting experience in a mid to large company, with at least 2 years in a management role
• 5 years of Law Firm experience required
• Demonstrated experience managing a team of at least 3 direct reports
• Demonstrated ability to understand current AP processes and identify opportunities for improvement
• Proficiency in AP systems and tools, with a focus on workflow optimization and automation
• Proven experience leading and coaching a high-performing accounts payable team
• Strong knowledge of AP policies, procedures, industry best practices, and internal controls
• Excellent organizational and problem-solving skills with a continuous improvement mindset
• Ability to manage multiple and prioritize multiple requests to maintain effectiveness in a complex environment