Accounts Payable Manager

Qualifications

• Daily Operations: Oversee and resolve escalated issues from the offshore data processing team in India.
• Respond promptly to internal and external inquiries, ensuring timely and effective resolution of issues.
• Cook up coordination with the offshore team to maintain accurate and timely processing of transactions.
• Proactively review AP aging reports to identify and address potential issues before escalation.
• Maintain and ensure accuracy of vendor master data in MAS and Cambridge systems.
• Monitor credit card activity ensuring timely monthly payments.
• Secure necessary approvals for vendor deposits from the production team, monitor progress, and provide routine updates.
• Support banking partners by providing required documentation for wire payments.
• Monitor payments in Cambridge and bank, ensuring accurate and timely processing while addressing any necessary updates.
• Month-End Close: Review the Purchase Clearing and Stock Receipt Lines reports to confirm accurate vouching of receipts.
• Complete AP module closure once all data is entered for the month.
• Reconcile key accounts, including American Express, Citi, and Expensya-related GL accounts, AP overages, AP disputes, and the AP Aging to the general ledger.
• Regularly review and update manuals, policies, procedures, and AP SharePoint files for accuracy.
• Stay informed on regulatory changes affecting AP transactions and ensure compliance.
• Lead initiatives to streamline AP processes, implement best practices, and enhance departmental efficiency.
• Document and present resolutions to recurring issues, providing recommendations to senior management.
• Reporting and Dashboarding: Develop dashboard in Power BI
• Monitor and publish reports including: AP Aging Summary, Invoice processing and volume reports, Payment register, Payment forecasting reports, Discount capture reports, Touchless reporting, Top vendors by spend, 1099 reporting.
• Training and Communication: Communicate procedural changes to internal and external stakeholders, providing training as needed.
• Collaborate with cross-functional teams to ensure alignment and efficiency in processes.
• Provide timely support for audit-related requests and ensure accurate documentation is readily available.

Essential Duties Including But Not Limited To

• 5–7 years in Accounts Payable, preferably within apparel, wholesale, or retail industries.
• Advanced Excel & proficiency in Power Point and MS word required.
• Experience with ERP system (MS office Dynamics 365), AP Automation tools (Medius), workflow technologies and business intelligence platforms.
• Experience with Power Automate, AI enable financial tools highly prefered.
• Able to manage cross-departmental projects, meet deadlines, and lead initiatives to enhance operational efficiency.
• Strong understanding of AP controls & compliance, vendor management.
• Strong attention to detail , organizational abilities, and problem-solving expertise.
• Excellent verbal and written communication skills, with the ability to effectively communicate across all organizational levels.
• Willingness to work overtime as needed to meet deadlines and support collaboration with the India office.

Business Hours

Standard business hours: Monday–Friday, 8:30 AM–5:30 PM. Additional hours may be required based on workload. Domestic and international travel (10–20%) may be required.