Accounts Payable & Logistics Coordinator

About the role

The Harris County Flood Control District is seeking qualified candidates for the Accounts Payable & Logistics Coordinator/Specialist role. This position supports both financial operations and organizational logistics.

Responsibilities

• Invoice Processing — Receive, review, validate, and process vendor invoices for payment, ensuring accuracy, proper coding, and compliance with purchasing policies.
• Credit Card Auditing — Audit District credit card transactions, verify receipts, reconcile statements, and ensure proper documentation for all purchases.
• Vendor Coordination — Communicate with vendors to resolve discrepancies, request missing documentation, and maintain positive working relationships.
• Payment Administration — Prepare payment batches, verify approvals, and support timely disbursement of funds.
• Record Maintenance — Maintain organized digital and physical records of invoices, statements, and payment documentation for audit readiness.
• Policy Compliance — Ensure all transactions adhere to internal controls, financial policies, and regulatory requirements.
• Asset Inventory Management — Update, maintain, and audit the District’s inventory of capital assets, including equipment, tools, and vehicles.
• Asset Lifecycle Tracking — Document asset acquisitions, transfers, disposals, and retirements to support accurate financial reporting.
• Logistics Coordination — Support the movement, assignment, and tracking of equipment and vehicles across the organization.
• Audit Preparation — Conduct periodic physical inventory checks and prepare reports for internal and external audits.
• Documentation Management — Maintain accurate asset records, manuals, warranties, and related documentation.
• Staff Training & Support — Provide training, guidance, and ongoing support to Accountant Assistants and other Finance Department staff on accounts payable procedures, asset management processes, and compliance requirements.
• Audit Collaboration — Work closely with internal and external auditors for both financial and asset-related audits, ensuring timely responses, accurate documentation, and full transparency throughout the audit process.

Requirements

• Education: Bachelor’s degree from an accredited four-year college or university in Accounting, Business Administration or a related field.
• Experience: Two (2) years of experience in accounts payable, logistics, inventory management or related administrative roles.
• Licensure: Valid Class "C" Texas Driver’s License.

Knowledge, Skills, and Abilities

• Accounts Payable Knowledge — Understanding of AP processes, invoice workflows, and financial documentation.
• Inventory & Asset Management — Ability to track, audit, and maintain asset records with precision.
• Financial Software Proficiency — Experience with accounting systems, ERP platforms, and spreadsheet tools.
• Analytical Skills — Ability to identify discrepancies, interpret data, and resolve issues.
• Communication Skills — Clear, professional communication with vendors, staff, and leadership.
• Organizational Skills — Ability to manage multiple tasks, deadlines, and documentation streams.
• Attention to Detail — High accuracy in financial and inventory records.

Preferences

• Language: Bilingual skills in English/Spanish (preferred).

General Information

• Position Type, Salary: Regular | Full-Time | 40 hours per week | Salary: To be discussed at interview.
• Location: Financial Services | 9900 Northwest Freeway Houston, Texas 77092.
• Physical Demands and Environmental Exposure: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Frequent stooping, bending, reaching, lifting, and carrying of items up to 11 pounds and occasional lifting of up to 20 pounds. Frequent sorting, filing, shelving, and handling of documents, books, files, file drawers, and related materials and equipment required for clerical operations. Frequent driving of a vehicle with automatic controls or four-wheel drive. Occasional walking up and down steep slopes of ditches or on rough and uneven surfaces or ground, such as sloping terrain, plowed or furrowed areas, or construction sites. Occasional ascending/descending stairs, prolonged sitting for extended periods of time. Work hours are generally 40 hours per week; however, work may be outside normal business hours. Work is generally performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels. When at field locations, may be exposed to significant levels of heat, cold, moisture, air pollution, wind and dust, wildlife, and flying/walking insects. When at field locations, may be exposed to vibration and/or noise in excess of 85 decibels. Employment may be contingent on passing a drug screen and meeting other standards.

Special Instructions

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.