Logistics Coordinator

Primary Responsibilities

• Take ownership of the order once it's released to the plant by the PM, managing it through final jobsite delivery
• Hold manufacturers to committed ship dates and jobsites to planned delivery windows and escalate when needed
• Follow up with the manufacturers as the ship date approaches to catch and prevent delays before they impact the schedule
• Cover outbound freight for full truckload (FTL) flatbed & hotshot deliveries from MFRs to jobsites
• Request rates, negotiate and book shipments through freight brokers (not direct carriers) to stay within budget and identify cost-saving opportunities
• Confirm site access, site contacts, and offload equipment with construction crews or foremen
• Track & confirm freight pickup and delivery windows; handle delays or carrier issues in real time
• Communicate shipment details clearly to project managers, customers, and MFRs
• Maintain accurate shipment documentation (BOLs, carrier info, site contacts) in internal systems
• Update QuickBooks upon successful delivery for material receipts and project invoicing
• Flag any freight-related cost changes or delivery risks to internal teams

Requirements

• Strong understanding of FTL flatbed freight and broker-based coordination
• 2–4 years experience coordinating freight, Experience coordinating in construction is a plus
• Comfort managing vendor relationships and timelines proactively, not just reactively
• Familiarity with oversized loads and LTL shipments is a plus
• Experience coordinating secure deliveries (e.g., military bases, ports) where driver pre-clearance or special site access is required is a plus
• Effective communicator with jobsite personnel and internal teams
• Highly organized, able to manage multiple active shipments at once
• Proficient with email, phone coordination, and basic digital tracking tools