Accounts Payable Coordinator/Specialist

Essential Duties & Responsibilities

• Compute, classify, record and verify numerical data for use in maintaining accounting records
• Manage New Vendor and Subcontractor setup ensuring accuracy, thoroughness and compliance with existing policies and procedures
• Match vendor invoices and purchase orders, packing slips when applicable
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues
• Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues
• Follow internal control policies, guidelines, and procedures for all activities maintaining GAAP compliance
• Stay informed and up to date on project issues and payments from General Contractors and Customers
• Manage weekly vendor payments, employee expense and per diem reimbursements
• Enter invoices into accounting software, approve and pay invoices in a timely manner
• Complete tax-exempt certificates
• Track vendor agreements and apply discounts when possible through timely payments
• Organize and maintain A/P records
• Help CFO with A/P accrual at month’s end and other close activities as needed
• Close A/P cycle timely in order to help with monthly accounting closing
• Assist with audits, both internal and external, by handling all accounts payable related requests
• Obtain vendor statements and reconcile open payables with their open receivable statement
• Support CFO in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution

Qualifications

• PREFERRED EDUCATION and/or EXPERIENCE: 2- 5 years working in an administrative job, supporting management. Two-year college degree or bachelor’s degree (or equivalent electrical construction-related work experience) preferred. Working knowledge of the construction industry, operations management, and safety practices a plus. Working knowledge of federal, state, and city regulations and guidelines.
• Computer Skills: Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel. Must have experience with accounting software. Experience with Vista by Viewpoint is a plus. Accounts payable experience a strong plus, payroll experience a plus as well.
• Language Skills: Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.
• Physical Demands: The employee should expect to work in typical office environment conditions. The employee requires mobility within the office from one work location to another occasionally. The employee may occasionally lift and/or move up to twenty-five (25) pounds.