Accounts Payable Coordinator II

About the role

At our Milton Roy division, industry leadership isn’t a claim—it’s built on a relentless commitment to quality, operational excellence, and the people who drive it. We believe progress is tangible—and it starts with you.

Responsibilities

• Serve as the primary point of contact for all payables activity across multiple sites and business units, ensuring seamless coordination between Accounting, Purchasing, suppliers, and banking partners. Take ownership of researching and resolving invoice discrepancies—including pricing, quantity, and receiving issues—driving timely and accurate resolution.
• Manage the Milton Roy Ivyland AP inbox, responding to vendor inquiries and maintaining strong supplier relationships. Proactively review supplier statements, requesting missing invoices and credit memos as needed to ensure account accuracy.
• Support supplier master data integrity by preparing and submitting workflows for updates such as remit-to details, payment terms, and name changes. Maintain and distribute the Invoice Problem Log, providing visibility into open issues and progress toward resolution.
• Partner closely with Buyers to resolve invoice discrepancies efficiently and prevent recurring issues. Execute weekly payment runs, including checks and wire transfers through JDE and JP Morgan, while monitoring outstanding check reports to identify and address aging items.
• Contribute to month-end close by preparing AP accruals and performing RNV (Received Not Vouchered) analysis, ensuring timely reconciliation and resolution of aged items.

Qualifications

• A High School Diploma or GED
• 5+ years of progressive Accounts Payable experience
• 3+ years of experience with Accounts Payable principles and processes, including 3-way matching
• 3+ years of experience in the AP module with an ERP software (e.g. JDE, Oracle, SAP)
• 2+ years of direct Excel experience

Core Competencies

• Accounts Payable & Systems Expertise: ERP-based Accounts Payable experience, with solid proficiency in Microsoft Office applications, including intermediate Excel capabilities.
• Vendor & Stakeholder Management: Effective vendor relations management supported by strong communication skills, enabling clear, professional interaction across suppliers and internal teams.
• Execution & Operational Discipline: Strong attention to detail combined with disciplined filing and document management practices to ensure accuracy, compliance, and audit readiness.
• Process Improvement & Documentation: Proactive in identifying process improvements and maintaining clear, structured documentation to enhance efficiency and consistency.
• Ownership & Work Ethic: Self-motivated, proactive, and able to work both independently and collaboratively in a team-driven environment.
• Time Management & Organization: Highly effective at prioritization, time management, and organization, with the ability to manage multiple tasks and deadlines in a fast-paced setting.

Preferences

• Bachelor's Degree in Accounting, Finance or related field
• JDE software experience

Travel and Work Arrangements

This role is onsite in Ivyland, PS. Minimal travel less than 5%.

What We Offer

• Comprehensive benefits package including health care options, dental and vision coverage, wellness programs, life insurance, a robust 401(k) plan, paid time off, and an employee stock grant.
• Commitment to achieving workforce diversity reflective of our communities.
• Equal opportunity employer.