Accounts Payable Coordinator II

Responsibilities

• Prepare and process invoice journals daily
• Prepare and process purchase orders (PO) for selected Museum departments
• Preparation of purchase orders for approval
• Acknowledging receipt of goods and services in the accounting system
• Submitting invoices timely for payment
• Reviewing and validating weekly purchase order (PO) invoices for payment
• Generating purchase orders for approval, receiving and invoicing the PO upon request
• Monitoring Accounts Payable email addresses daily for incoming invoices and statements
• Responding timely to invoice inquiries from departments and vendors
• Liaison between operating departments and accounting
• Preparing expense reports for supported departments
• Scanning all manual payments for Wires, ACHs and Credit Cards
• Scanning all incoming invoices to the Accounts Payable Scan folder
• Scanning W-9 Forms to folders
• Opening mail and distributing to appropriate departments
• Backing up expense report review
• Backing up for insurance renewal data and claims

Requirements

• Familiarity with Microsoft Office products
• Strong organizational skills, accuracy and attention to details is critical
• Excellent communication skills, detail oriented, critical thinker and able to multitask
• Able to work independently to meet deadlines

Qualifications

• Degree or coursework in accounting
• At least two years in accounts payable or general accounting experience, including journal entries through general ledger (non-profit experience preferred)
• Experience with Dynamics AX, Dynamics 365 or Great Plains Accounting software is required

Skills

• Familiarity with Microsoft Office products
• Strong organizational skills, accuracy and attention to details is critical
• Excellent communication skills, detail oriented, critical thinker and able to multitask
• Able to work independently to meet deadlines

Work Location

Hybrid work available after 90 day probation period. Long term, 1-2 days on-site per week.