Accounts Payable Coordinator

About the Role

Mustang Cat is looking for a detail-oriented Accounts Payable Coordinator to join the Finance & Accounting team in Houston. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in accuracy and efficiency. Beyond traditional accounts payable responsibilities, you'll have the opportunity to support financial reporting, month-end close activities, budgeting, and process improvement initiatives.

Why Join Mustang Cat?

• Competitive compensation
• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Paid Vacation, Sick Leave & Holidays
• Tuition Reimbursement
• Career Growth & Internal Advancement Opportunities
• Employee Assistance Program
• Wellness Programs
• Stable, long-term career with an industry leader

Responsibilities

As an Accounts Payable Coordinator, you'll play a critical role in ensuring the accurate and timely processing of invoices and payments while supporting the company's overall financial operations.

Accounts Payable

• Process high-volume vendor invoices accurately and efficiently
• Verify invoice approvals, coding, and supporting documentation
• Match invoices to purchase orders and receiving documents
• Resolve invoice discrepancies with vendors and internal departments
• Maintain vendor records and payment information
• Process ACH, wire transfer, and check payments
• Reconcile vendor statements and investigate outstanding balances
• Process employee expense reimbursements and corporate expense reports
• Ensure compliance with company policies and applicable tax requirements

Financial & FP&A Support

• Assist with month-end close activities and accounts payable accruals
• Prepare supporting schedules and financial documentation
• Support reporting related to operating expenses, vendor spending, and working capital
• Assist with budgeting and forecasting by gathering expense data
• Support cash flow forecasting through payment schedule analysis
• Prepare ad hoc financial reports and analysis as requested

Process Improvement

• Maintain accurate accounting records and documentation
• Support internal and external audits
• Help identify opportunities to improve accounts payable processes and internal controls
• Assist in preventing duplicate or fraudulent payments
• Partner with branch managers and department leaders to resolve invoice issues while providing exceptional customer service

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred
• 2+ years of Accounts Payable, Accounting, or Finance experience
• Experience processing high-volume invoices
• Understanding of purchase orders, invoice matching, and payment processing
• Experience working with ERP or accounting software
• Intermediate Microsoft Excel skills, including formulas, PivotTables, and XLOOKUP/VLOOKUP
• Strong attention to detail and organizational skills
• Excellent communication and customer service abilities
• Ability to prioritize multiple deadlines in a fast-paced environment

Preferred Experience

• Construction
• Heavy Equipment
• Equipment Rental
• Manufacturing
• Industrial Services
• Dealership Operations

What Makes You Successful

• Highly organized and detail-oriented
• Analytical with strong problem-solving skills
• Able to manage multiple priorities with accuracy
• Customer-focused when working with vendors and internal teams
• Dependable, collaborative, and committed to continuous improvement
• Comfortable handling confidential financial information