Accounts Payable Coordinator

Full-time position with a pay range of $19–$24 per hour, determined based on years of experience.

Schedule

• Monday–Friday, 8:00 AM–4:30 PM
• 10 paid holidays per year
• 4 weeks of accrued PTO per year

Benefits

• 401K match up to 4%
• Health benefits (medical, dental, vision) starting day one

About the Role

The Accounts Payable Coordinator is responsible for all payment processing and daily deposits activity to Heartland’s operating bank accounts. This role ensures compliance with Heartland Health Services (HHS) mission, strategic goals, federal and state laws, regulations, performance objectives, and accreditation standards.

Responsibilities

• Compiles daily summaries and reconciles collections of all cash receipts taken at registration.
• Prepares bank deposits of cash receipts.
• Performs remote check deposits and scans supporting documentation.
• Processes all invoices received and online vendor payments in a timely manner, including necessary accounting entries.
• Ensures proper payment terms, account coding, approvals, and documentation for all invoices.
• Prepares checks for all invoices, routes for signature, and maintains accounts payable files.
• Provides up-to-date vendor and contractor information to Corporate Compliance on a quarterly basis.
• Advises manager of challenges and questions that may affect department operations.
• Maintains communication within the department and follows up on all issues.
• Supports clinic compliance with federal, state, local, and HHS rules, regulations, and protocols.
• Participates in HHS’s continuous quality improvement efforts to improve patient outcomes.
• Works with clinical teams and support staff to develop and implement patient-centered policies and procedures.
• Maintains confidentiality of patient information in accordance with HHS policies.
• Reports building or equipment problems through appropriate channels.
• Performs clerical duties or department-related tasks as assigned by supervisor.
• Attends staff, department, and other required meetings.

Requirements

• Associate’s degree required; bachelor’s degree in accounting or related field preferred.
• Proficient with Microsoft Office products, primarily Excel and Word.
• Strong attention to detail, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Accounts payable experience preferred.