Accounts Payable Coordinator

About the University

Holy Family University is a private institution in the Catholic tradition, sponsored by the Sisters of the Holy Family of Nazareth and founded in 1954. With campus locations in Philadelphia and Newtown, PA, the University offers a welcoming atmosphere centered on community, diversity, and mutual respect. The main campus is situated in a historic residential neighborhood in Northeast Philadelphia, while the Newtown campus is located in Bucks County, surrounded by nature and local amenities.

Benefits

• Comprehensive health and wellness benefits, including medical, prescription, dental, and vision coverage
• Commuter benefits: pre-tax payroll deductions for transit and parking
• Half-day Fridays during the summer
• 403(b) retirement plan with a discretionary match up to 5% and immediate vesting
• Paid time off: 12 paid holidays, vacation, personal, and sick days, plus a week off for Winter Break
• Tuition benefits:
  • 100% tuition remission for employees or dependents pursuing a first undergraduate degree
  • 100% tuition remission for employees pursuing a first master’s or doctoral degree
  • 50% tuition discount for eligible dependents pursuing a first master’s or doctoral degree
• 50% discount for nursery, pre-K, and kindergarten at Alpha House

About the Role

The Accounts Payable Coordinator is responsible for processing and controlling the authorization, accurate, and timely handling of the University’s financial obligations and expenditures. This role requires a commitment to the mission of Catholic higher education and alignment with the goals and objectives of Holy Family University.

Responsibilities

• Review for completeness and process Financial Obligation Forms (invoices, expense reports, and other documents) after obtaining appropriate approvals
• Process expense and cost transactions in Colleague AP and encumbrance modules
• Process various types of payments, including A/P checks, ACH, credit card payments, and student refunds
• Process and audit P-Card transactions per policy for cardholders
• Maintain and update accounts payable files, including invoices, payment information, W-9s, and vendor Certificates of Insurance
• Research and respond to accounts payable inquiries promptly and courteously
• Assist with month-end closing procedures
• Operate standard office equipment, including calculators, computers, printers, fax machines, multiline telephones, photocopiers, check printers, and check sealers
• Demonstrate growth in capabilities using Colleague financial systems and Microsoft Office products
• Generate daily, weekly, and monthly operational reports for department operations

General Expectations

• Perform assigned duties efficiently, effectively, and competently, striving for continuous improvement and excellence
• Understand and demonstrate the University’s mission and core values
• Work collaboratively with diverse personalities and maintain harmonious relationships with students, faculty, staff, and the public
• Adhere to all University policies, rules, regulations, and guidelines

Requirements

• High school diploma required
• Minimum of 5 years of experience in Accounts Payable and Customer Service
• Proficiency in data entry with strong attention to accuracy and detail

Skills and Abilities

• Knowledge of and ability to follow university policies and procedures
• Ability to establish and maintain effective working relationships with the campus community

Work Environment

The role operates in a well-lit, temperature-controlled office environment that may experience frequent interruptions. The noise level is generally quiet to moderate, and the space is free from hazards.

Physical Requirements

• Frequent communication in person, over the phone, or via computer
• Hearing required for extensive telephone and in-person communication
• Regularly required to sit for long periods, use hands to handle or feel, and reach with hands and arms
• Manual dexterity needed to operate a computer keyboard and standard office equipment (e.g., phones, photocopiers, filing cabinets, fax machines)