Accounts Payable Coordinator

About the role

Applied Systems, Inc., a worldwide leader in insurance technology, is seeking a Purchasing Coordinator to support day-to-day purchasing activities. This role involves processing purchase requests, maintaining accurate records, communicating with vendors and internal departments, and assisting with follow-up on purchasing-related matters. Strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a professional and timely manner are essential.

Responsibilities

• Process purchase requisitions, purchase orders, vendor requests, and related purchasing documentation accurately and efficiently.
• Communicate with vendors and internal departments to obtain information, resolve questions, and follow up on open items.
• Maintain organized and accurate purchasing records, files, logs, and tracking spreadsheets.
• Review documentation for accuracy, completeness, required approvals, and compliance with established procedures before processing.
• Handle confidential and sensitive business information with professionalism, discretion, and sound judgment.
• Assist with invoice, vendor, and purchasing inquiries as needed.
• Monitor and prioritize multiple requests while meeting deadlines in a fast-paced environment.
• Support purchasing process improvements and help maintain consistent department procedures.
• Take ownership of Canada fixed assets activities, including maintaining related records and assisting with tracking or documentation, and provide backup support for US fixed assets when needed.
• Perform other related duties as assigned.

Requirements

• High school diploma or equivalent experience in business or a related field.
• Prior experience in purchasing, accounts payable, accounting support, administrative support, or a related office role preferred.
• Proficiency with Microsoft Excel, including entering and verifying data, sorting and filtering information, maintaining spreadsheets, and tracking open items.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks, prioritize work, and remain organized while deadlines or priorities change.
• Strong attention to detail, accuracy, and follow-through.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Professional, dependable, and collaborative work style.

Skills

• Experience with purchase orders, invoices, vendor documentation, and purchasing processes.
• Familiarity with purchasing, accounting, and workflow systems; NetSuite preferred.
• Ability to quickly learn new systems and follow established procedures.
• Strong customer service skills with internal and external stakeholders.

Benefits

• A culture that values individuality and recognizes teammates as more than just employees.
• Flexible collaboration, including remote and in-person work options.
• Comprehensive benefits package, including:
  • Medical, Dental, and Vision Coverage
  • Holiday and Vacation Time
  • Health & Wellness Days
  • A Bonus Day for Your Birthday

Pay

Targeted starting total cash compensation in the United States for this position ranges from $45,000 - $55,000 per year. This range includes base salary and on-target performance-based variable commissions. Actual earnings are uncapped, and many team members exceed on-target amounts by surpassing their goals. Starting pay is determined based on depth, breadth, and variety of experience, skills, and responsibilities.