Accounts Payable Coordinator

Accounts Payable Coordinator - Grand Forks, ND As an Accounts Payable Coordinator (AP Coordinator), you'll help keep our projects moving by ensuring vendors are paid accurately and timely. Working in a modern, paperless accounting environment, you'll collaborate with employees at all levels of the organization and serve as a key point of contact for vendors. This role is ideal for a detail-oriented professional who enjoys problem-solving, building relationships, and contributing to the success of a growing employee-owned company. Responsibilities Process, review, and code vendor invoices in AP management software, ensuring accuracy, proper supporting documentation, policy compliance, and correct sales tax treatmentRoute invoices for approval through AP management software and ensure policy compliancePrepare, review sales tax for accuracy, and process weekly AP payments weekly, including ACH, checks, and online payments (ACH, checks, online payments)Review and administer employee expense reports, including corporate credit card processesAdminister employee expense reports weekly and corporate credit cards monthlySupport 1099 reporting, audits, and month-end close activitiesMaintain strong internal controls and segregation of dutiesProvide excellent customer service to vendors and internal employees Why AE2S Build Your Future. Protect What Matters. AE2S is a 100%Employee-Owned engineering consulting firm focused on solving complex water and infrastructure challenges. In this role, you'll contribute to a purpose-driven organization that helps strengthen communities while supporting the people, projects, and operations that make our work possible. Compensation And Total Rewards At AE2S, compensation extends beyond base pay and includes opportunities to share in both individual and company success through: Discretionary bonus opportunitiesEmployee ownership through the ESOPMatching 401(k) contributions Industry-Leading Family Benefits AE2S believes financial security extends beyond salary alone. Our comprehensive benefits program includes: 100-percent company-paid family health Insurance 100-percent company-paid employee dental and vision insuranceCompany-paid short-term and long-term disability coveragePaid Time Off (PTO), including credits for prior experiencePaid parental leave Basic Basic computer skills, including Microsoft Word and ExcelStrong attention to detail, accuracy, and willingness to learnStrong interpersonal and communication skills with the ability to interact effectively with individuals at all levels of the organization and external stakeholdersAbility to manage multiple priorities and meet deadlinesAll applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations Preferred Working knowledge of multi-state sales tax regulation3+ years of Accounts Payable experienceExperience working in an engineering or professional services firm Physical Primary functions require physical ability and sufficient mobility to work in an office settingAbility to stand or sit for prolonged periods of timeOccasionally stoop, bend, kneel, crouch, reach, and twistOccasionally lift, carry, push, and pull light to moderate amounts of weightOperate office equipment requiring repetitive hand movementFine coordination including the use of a computer keyboardMay require lifting and carrying up to 20 pounds, with rare lifting of up to 50 poundsMay require occasional evenings and weekends with overtime expectations varying with workloadMay be required to travel to off-site locations including occasional overnight stays out of town AE2S is an Equal Opportunity/ Affirmative Action Employer