Accounts Payable Clerk - Onsite Only (Union, Missouri)

Responsibilities

• Review, verify, and process invoices and statements in a timely and accurate manner.
• Match invoices to purchase orders and receipts to ensure pricing, quantities, and terms are correct.
• Set up and maintain accurate vendor records (including W-9 collection, certificate of insureds, ACH information, and updates); respond promptly to vendor inquiries.
• Reconcile accounts payable transactions; research and resolve discrepancies with vendors and internal stakeholders.
• Prepare and process weekly check runs and ACH payments; obtain approvals per policy and maintain supporting documentation.
• Assist with month-end close (open items review, aging analysis) and provide requested schedules.
• Prepare and process annual 1099 filings (e.g., 1099-NEC/MISC) in compliance with IRS requirements and deadlines.
• Handle accounts payable activities across multiple legal entities, locations, and cost centers.
• Ensure compliance with company policies, internal controls, and accounting procedures; support audit requests as needed.
• Maintain confidentiality of financial, payroll-adjacent, and vendor information.
• Support process improvements and automation initiatives.
• Collaborate with other departments to resolve PO issues, receiving discrepancies, and terms questions.
• Perform various other duties and functions as required or assigned.

Qualifications

• Education and Experience (Required): High school diploma or GED required; associate's degree in Accounting, Finance, or related field preferred. One (1) to three (3) years of accounts payable or general accounting experience; multi-entity experience preferred.
• Proficiency with accounting systems and Microsoft Excel (sorting/filtering, lookups, pivots a plus).
• Understanding of three-way match, A/P aging, accruals, sales/use tax basics, and 1099 reporting requirements.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail with a strong sense of urgency.
• Working understanding of internal controls and document retention practices.
• Ability to function well in a high-paced and at times stressful environment and meet deadlines.

Personal Characteristics

• Strong problem-solving skills and the ability to resolve invoice and payment discrepancies.
• Follows directions of manager and clarifies responsibilities, if needed.
• Respects self, co-workers, managers, company, vendors, and clients.
• Adaptable and open to changing priorities and process updates.
• Maintains a support and teaching mindset when assisting colleagues and vendors.
• Able to read, analyze, and address complex data or situations; comfortable with numbers and detail.
• Able to write clear emails, memos, and business correspondence.
• Excellent communication skills-maintaining professionalism with internal teams and external vendors alike.
• Willing to go the extra mile to ensure accuracy and on-time payments.
• Shows up on time ready to complete work; dependable and accountable.
• Able to work independently with minimal supervision.

Benefits

• Employer Supplemented Health Insurance.
• Employer Paid Life Insurance.
• Voluntary Vision and Dental Insurance.
• Voluntary Critical Illness and Group Injury Insurance.
• 401K (Company Match of 3%).
• Tuition Reimbursement.