Accounts Payable Clerk - Onsite Only (Union, Missouri)

Position Overview

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and payments across multiple entities. This role maintains complete and organized vendor records, performs three-way matching (PO, receipt, invoice) for accuracy, reconciles A/P transactions, prepares check runs and ACH payments, and supports month-end close.

Responsibilities

• Review, verify, and process invoices and statements in a timely and accurate manner.
• Match invoices to purchase orders and receipts to ensure pricing, quantities, and terms are correct.
• Set up and maintain accurate vendor records (including W-9 collection, certificate of insureds, ACH information, and updates); respond promptly to vendor inquiries.
• Reconcile accounts payable transactions; research and resolve discrepancies with vendors and internal stakeholders.
• Prepare and process weekly check runs and ACH payments; obtain approvals per policy and maintain supporting documentation.
• Assist with month-end close (open items review, aging analysis) and provide requested schedules.
• Prepare and process annual 1099 filings (e.g., 1099-NEC/MISC) in compliance with IRS requirements and deadlines.
• Handle accounts payable activities across multiple legal entities, locations, and cost centers.
• Ensure compliance with company policies, internal controls, and accounting procedures; support audit requests as needed.
• Maintain confidentiality of financial, payroll-adjacent, and vendor information.
• Support process improvements and automation initiatives.
• Collaborate with other departments to resolve PO issues, receiving discrepancies, and terms questions.
• Perform various other duties and functions as required or assigned.

Qualifications

• Education and Experience (Required): High school diploma or GED required; associate's degree in Accounting, Finance, or related field preferred. One (1) to three (3) years of accounts payable or general accounting experience; multi-entity experience preferred. Proficiency with accounting systems and Microsoft Excel (sorting/filtering, lookups, pivots a plus).
• Understanding of three-way match, A/P aging, accruals, sales/use tax basics, and 1099 reporting requirements.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail with a strong sense of urgency.
• Working understanding of internal controls and document retention practices.
• Ability to function well in a high-paced and at times stressful environment and meet deadlines.

Personal Characteristics

• Strong problem-solving skills and the ability to resolve invoice and payment discrepancies.
• Follows directions of manager and clarifies responsibilities, if needed.
• Respects self, co-workers, managers, company, vendors, and clients.
• Adaptable and open to changing priorities and process updates.
• Maintains a support and teaching mindset when assisting colleagues and vendors.
• Able to read, analyze, and address complex data or situations; comfortable with numbers and detail.
• Able to write clear emails, memos, and business correspondence.
• Excellent communication skills-maintaining professionalism with internal teams and external vendors alike.
• Willing to go the extra mile to ensure accuracy and on-time payments.
• Motivated to learn new systems, tools, and automation solutions.
• Able to work independently with minimal supervision.

Training

Must be able to complete an OSHA 10 hour within 60 days of starting at hth companies.

Physical Abilities

• Ability to remain seated at a workstation for extended periods while processing invoices and payments.
• Ability to lift, carry, and move files, boxes, or office supplies up to 15 lbs. on an occasional basis.
• Ability to use standard office equipment (computer, scanner, multi-function printer) in a safe and controlled manner.
• Ability to perform document reviews, data entry, and screen work with sustained attention to detail.
• Ability to follow safety protocols and report any incident, unsafe act, or unsafe condition immediately to the supervisor.

Benefits

• Employer Supplemented Health Insurance.
• Employer Paid Life Insurance.
• Voluntary Vision and Dental Insurance.
• Voluntary Critical Illness and Group Injury Insurance.
• 401K (Company Match of 3%).
• Tuition Reimbursement.