Accounts Payable Clerk II - Accounts Payable

About the role

The Accounts Payable Clerk I works under the direction of the Accounts Payable Manager to support the operations of all campuses of the Albany Med Health System (AMHS). This role involves handling supplier invoices, reimbursements, refunds, credits, and other related transactions using various payment methods.

Responsibilities

• Ensure accurate and timely payment of payables and related credits in compliance with policies and regulations.
• Respond to inquiries and requests regarding payments from suppliers and departmental staff in an accurate, timely, and professional manner.
• Coordinate and organize strategies and resources to support payment processing, including scheduling, tracking, and monitoring of invoices.
• Awareness of and consideration for invoices with sensitive payment terms or rebate/discount opportunities based on payment timing.
• Identify and address issues requiring additional intervention promptly.
• Timely and accurate compilation and distribution of payments, including tracking and follow-up to ensure successful completion of the payment process.
• Research and coordinate with other team members to resolve payment-related issues needed to complete the payment process.
• Assist, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status.
• Ensure compliance with and enforcement of all applicable policies, procedures, and regulations, including proper documentation and approval of invoices and expense reimbursements.
• Affirm compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location, and payment method.
• Aid in identifying and pursuing unclaimed funds identified for the organization.
• Maintain and ensure accessibility of records to support and comply with financial processes and regulations.
• Collaborate with other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer service in a collaborative and efficient manner.

Requirements

High school diploma or equivalent. Previous experience in accounts payable or similar field preferred. Strong attention to detail and organizational skills are essential. Proficiency in Microsoft Office Suite, particularly Excel, is required. Ability to work independently and as part of a team is crucial. Knowledge of ERP systems and payment processing is beneficial.

Qualifications

• High school diploma or equivalent.
• Previous experience in accounts payable or similar field preferred.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to work independently and as part of a team.
• Knowledge of ERP systems and payment processing is beneficial.

Skills

• Accounts Payable
• Supplier Invoicing
• Payment Processing
• Microsoft Office Suite
• ERP Systems

Benefits

Comprehensive benefits package including health insurance, retirement plans, and paid time off.

Pay

$49,763.00 - $69,668.00 annually.

Schedule

Day shift.